Data Clerk Supervisor

Job summary

Supervise and support the Data team, oversee data functions for efficiency and compliance, and maintain confidentiality while addressing problems and developing solutions. Develop forms and spreadsheets, perform data entry, assist with audits, identify training needs and data discrepancies, and ensure reports and other work are completed on time.

Job details

Reporting to the Data Coordinator, the Data Clerk Supervisor will oversee the Data functions to ensure efficiency and compliance. This includes supervising, supporting and effectively communicating with the Data team and maintain a positive working relationship when addressing problems and coming up with solutions. Responsibilities may include developing forms and spreadsheets, data entry, assisting with audits, identify/address training needs, etc. Responsible for maintaining confidentiality in accordance with the Agency Policy & Procedure Manual. The incumbent must demonstrate excellent attention to detail and be able to locate inadequacies and discrepancies in the system. Time management skills are essential that will ensure work deadlines are met; reports are compiled, and job responsibilities are performed in a timely manner. Qualifications: Business Administration Diploma or related post-secondary certificate and/or experience will be considered Knowledge and experience with Child & Family Services Information System (CFSIS) • Knowledge and experience with Family & Child Tracking System (FACTS) Previous Supervisory experience preferred Excellent written and oral communication skills Proficiency in MS Office applications (Word, Excel, and Outlook) Must be self-motivated with the ability to work independently and in a team setting Sensitivity to and an understanding of First Nations culture and values Ability to speak and/or understand the Cree or Dene language would be considered an asset Working Conditions: Fast-paced environment Confidentiality environment with access to sensitive information Overnight and remote travel approximately 10% of the time Background checks must meet Agency minimal standards Maintain a valid driver’s license and have access to a vehicle

What you’ll do

Supervise and support the Data team, oversee data functions for efficiency and compliance, and maintain confidentiality while addressing problems and developing solutions. Develop forms and spreadsheets, perform data entry, assist with audits, identify training needs and data discrepancies, and ensure reports and other work are completed on time.

Requirements

A Business Administration diploma, a related post-secondary certificate, or relevant experience is considered; knowledge of CFSIS and FACTS is also sought, and previous supervisory experience is preferred. Candidates should have strong communication and Microsoft Office skills, work independently and collaboratively, demonstrate cultural sensitivity, and hold a valid driver’s license with access to a vehicle.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Team Supervision
• Data Entry
• Form and Spreadsheet Development
• Audit Assistance
• Training Needs Assessment
• Attention to Detail
• Discrepancy Identification
• Time Management
• Confidentiality
• Written Communication
• Oral Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• CFSIS
• FACTS

Job areas

• Administrative
• Management & Leadership
• Data & Analytics
• Social Services