Legal Assistant

Job description: Key Responsibilities: 1. Administrative Support & Territory Coordination Provide comprehensive administrative support to the sales team, ensuring efficient territory management and organized tracking of sales metrics. Maintain calendars, coordinate meetings, manage communication flow, and handle appointment setting across multiple time zones. 2. Strategic Planning & Executive Support Assist the VP of Sales & Marketing in preparing materials, presentations, and documentation for strategic planning and executive communications. Organize and format executive reports, dashboards, and quarterly business reviews. 3. Business Planning & Reporting Collaborate with sales leadership to develop, update, and track sales plans, pipeline progress, and territory performance. Build and maintain detailed reports, spreadsheets, and trackers to measure progress against targets. 4. Project Management & Cross‑Functional Coordination Lead and coordinate small-to-medium internal projects related to sales operations, business planning, process optimization, and training. Manage project timelines, deliverables, dependencies, and stakeholder follow-ups. Ensure documentation, SOPs, and communication are consistently updated. 5. Training Program Scheduling Coordinate and schedule training initiatives for internal team development. Maintain training calendars, documentation, attendance tracking, and follow-ups. 6. Lead Management & Market Intelligence Manage CRM data entry, lead lists, and assignment processes. Conduct research to identify prospective opportunities and support market intelligence initiatives. 7. Communications Liaison Serve as a key communication point for the sales team, VP of Operations, and President, ensuring timely and organized follow-ups. Support cross-functional communication to help eliminate workflow bottlenecks. 8. Competitive Research & Sales Analysis Conduct competitor and market research to support strategic sales planning. Assist in generating sales analysis reports and interpreting trends for decision-making. 9. Event & Tradeshow Coordination Coordinate logistics for virtual support of industry events and tradeshows. Assist in preparing materials and maintaining alignment between the sales team and executive leadership. Qualifications Bachelor's degree in any field. At least 4 years experience working with mid to large scale corporation as an executive assistant or legal assistant Proven experience in project coordination or executive assistance. Advanced proficiency in Excel (pivot tables, formulas, dashboards) and Salesforce (CRM, reporting, lead tracking). Strong command of Microsoft Office (Word, PowerPoint, Excel, Outlook). Excellent critical thinking, organization, and problem-solving skills. Ability to perform research, data analysis, and market intelligence with accuracy. Willing to work night shift (Eastern Time Zone support). Reliable equipment (laptop, headset, stable internet). Comfortable using time‑tracking tools such as Time Doctor. Job Type: Full-time Application Question(s): How many years of experience do you have working supporting senior executives (CEO, President, owner, or C-level leadership)? Describe your experience, including the industries you've worked in, the executives you've supported, and your primary responsibilities. Describe the most significant project you managed. What was your role, your contribution, and the outcome? Work Location: Remote

The role involves providing comprehensive administrative and strategic support to the sales team and executive leadership, including territory management and business planning. You will also lead internal projects, manage CRM data, and coordinate training initiatives and industry events.

Candidates must have a bachelor's degree and at least 4 years of experience in an executive or legal assistant role within a mid to large-scale corporation. Proficiency in Microsoft Office, specifically Excel, and Salesforce is required, along with the ability to work night shifts.

• Problem solvingPreferred
• OrganizationPreferred
• Administrative SupportPreferred
• CRM ManagementPreferred
• Data analysisPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Critical ThinkingPreferred
• Project managementPreferred
• SalesforcePreferred

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Project Management
• Sales Operations
• Executive Support
• Data Analysis
• Market Intelligence
• CRM Management
• Salesforce
• Microsoft Office
• Excel
• Pivot Tables
• Strategic Planning
• Communication
• Critical Thinking
• Organization
• Problem-solving
• Sales Territory Management
• Sales Analysis
• Sales Leadership
• Workflow Management
• Sales Metrics
• Microsoft Word
• Microsoft Excel
• Research
• Customer Relationship Management
• Dashboard
• Business Planning
• Spreadsheets
• Decision Making
• Data Entry
• Pivot Tables And Charts
• Executive Information Systems
• Sales
• Leadership
• Marketing
• Problem Solving
• Lead Management
• Market Research
• Microsoft Outlook
• Operations
• Microsoft PowerPoint
• Presentations
• Process Optimization
• Project Coordination
• Sales Planning
• Team Building
• Timelines
• Scheduling
• Coordinating

• Administrative
• Sales
• Management & Leadership
• Legal
• Data & Analytics
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants

Minimum education

Bachelor’s degree

Minimum experience

4+ years

Posting language

English

Working hours

40 hours per week