Administrative Assistant

Company Description Back to Function is a world-renowned interdisciplinary clinic located in Orillia, ON, bringing together chiropractic, physiotherapy, sports medicine, massage therapy, and kinesiology under one roof. The clinic is dedicated to collaborative, patient-centered care, with skilled healthcare professionals working as a team to support optimal function and recovery. Back to Function offers a dynamic clinical environment where administrative support plays a key role in ensuring smooth operations and a positive patient experience. Team members benefit from exposure to diverse disciplines and a strong focus on quality care. Role Description This is a full-time, on-site Administrative Assistant role based in Orillia, ON. The Administrative Assistant will manage front desk operations, including greeting patients, checking them in and out, scheduling appointments, and maintaining an organized reception area. Day-to-day tasks include answering and directing phone calls, responding to emails, and providing courteous, professional support to patients and clinicians. The role also involves handling clerical duties such as data entry, maintaining patient records, preparing documents, and processing payments. The Administrative Assistant will collaborate with the clinical team to coordinate schedules, support clinic workflows, and ensure an efficient and welcoming environment. Qualifications Strong Administrative Assistance and Executive Administrative Assistance skills, with experience supporting busy clinical or office environments. Professional Phone Etiquette and clear Communication skills, including the ability to interact effectively with patients, clinicians, and external partners. Solid Clerical Skills, including data entry, records management, document preparation, and basic computer proficiency (e.g., MS Office, scheduling software). High level of organization, attention to detail, and ability to manage multiple tasks and priorities in a fast-paced setting. Customer service mindset with a respectful, inclusive, and patient-centered approach. Previous experience in a healthcare, rehabilitation, or medical office environment is an asset. High school diploma required; post-secondary education in office administration, healthcare administration, or a related field is an advantage.

The Administrative Assistant manages front desk operations, including patient check-ins, scheduling, and professional communication. They also handle clerical duties such as data entry, payment processing, and coordinating clinic workflows with the healthcare team.

A high school diploma is required, with post-secondary education in office or healthcare administration being an advantage. Candidates should possess strong administrative skills and a customer service mindset, with previous medical office experience considered an asset.

• Customer servicePreferred
• OrganizationPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative Assistance
• Executive Administrative Assistance
• Phone Etiquette
• Communication
• Clerical Skills
• Data Entry
• Records Management
• Document Preparation
• MS Office
• Scheduling Software
• Organization
• Attention to Detail
• Customer Service
• Patient-Centered Care

• Administrative
• Healthcare
• Customer Service & Support

Minimum education

High school

Minimum experience

0+ years

Apply by

Sep 17, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level

Application method

Direct apply is available