Administrative Assistant, Legal & Real Estate

Job summary

Provide administrative support to the Legal and Real Estate teams by organizing legal, corporate, lease, and property documents and keeping trackers and project boards accurate. Track insurance documentation and outstanding items, communicate with franchisees and external partners, and assist with document collection, follow-up, and coordination for existing and new locations.

Job details

About BarBurrito BarBurrito is a leading Canadian fast-casual Tex-Mex restaurant chain, known for serving fresh, customizable, and delicious burritos, tacos, and bowls. With a focus on high-quality ingredients and exceptional customer service, we are passionate about creating a fun and vibrant dining experience for our guests. As we continue to expand across North America, we are committed to supporting our franchise partners and growing a strong, dynamic team that shares our enthusiasm for great food and community. Join us and be part of an exciting brand that is revolutionizing the way people enjoy Tex-Mex cuisine! About the Role We are looking for a highly organized and detail-oriented Administrative Assistant, Legal & Real Estate to support both our Legal and Real Estate teams. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities, and takes pride in keeping documents, trackers, and processes organized and up to date. You will work closely with internal teams, franchisees, landlords, tenants, and other external partners to support the day-to-day administration of our Legal and Real Estate functions. Key Responsibilities Legal & Administrative Support Provide day-to-day administrative support to the Legal team. Organize, maintain, and accurately file legal and corporate documents. Save and organize documents in internal systems and shared drives. Complete Tenant Conduct Forms and maintain related records. Update internal trackers, boards, and progress reports to ensure information is current and accurate. Assist with document preparation, tracking, and follow-up. Monitor outstanding items and follow up with internal and external stakeholders as required. Franchisee & Insurance Support Manage and track Certificates of Insurance (COIs) for franchise locations. Follow up with franchisees regarding outstanding insurance documentation and other required information. Communicate with franchisees regarding outstanding balances, documentation, and general inquiries. Maintain accurate records of communications and outstanding items. Escalate issues or concerns to the appropriate team member when required. Real Estate Support Provide administrative support to the Real Estate team on lease and property-related matters. Maintain organized records for leases, properties, tenants, and related documentation. Update Real Estate trackers and project boards. Assist with document collection, filing, and follow-up with landlords, franchisees, and other stakeholders. Support the team with various administrative and coordination tasks related to new and existing locations. What We're Looking For 2+ years of administrative experience. Experience supporting a Legal or Real Estate team is an asset. Strong organizational and time-management skills. Extremely detail-oriented with a high level of accuracy. Strong written and verbal communication skills. Comfortable communicating with franchisees, landlords, vendors, and internal stakeholders. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Proficiency with Microsoft Office, particularly Outlook, Word, and Excel. Comfortable working with digital filing systems, trackers, and project management boards. Takes initiative and is able to work independently while knowing when to escalate issues. Professional, reliable, and highly organized. This is to replace an existing vacancy. Hiring Transparency & AI Disclosure At barBURRITO, every application is reviewed by a human. AI tools may be used only to organize application information; they do not select, rank, or shortlist candidates. Equal Opportunity & Accessibility barBURRITO is an equal opportunity employer committed to creating an inclusive and accessible workplace. We comply with the Ontario Human Rights Code, the Employment Standards Act, and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodation is available throughout the recruitment process upon request.

What you’ll do

Provide administrative support to the Legal and Real Estate teams by organizing legal, corporate, lease, and property documents and keeping trackers and project boards accurate. Track insurance documentation and outstanding items, communicate with franchisees and external partners, and assist with document collection, follow-up, and coordination for existing and new locations.

Requirements

Requires at least two years of administrative experience; experience supporting a Legal or Real Estate team is an asset. Candidates should be highly organized and detail-oriented, communicate effectively, manage competing priorities and deadlines, and be proficient with Microsoft Office and digital filing and tracking systems.

Listed skills

• Organization · Preferred
• Time management · Preferred
• Attention to detail · Preferred
• written communication · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Time Management
• Attention To Detail
• Written Communication
• Verbal Communication
• Document Management
• Digital Filing Systems
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Record Keeping
• Stakeholder Communication
• Follow-Up
• Prioritization
• Deadline Management
• Independent Work

Job areas

• Administrative
• Legal
• Hospitality

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