Human Resources Coordinator

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. With locations across the country, including more than 80 home care offices, 11 pharmacies and over 100 community care clinics, Bayshore has more than 18,000 staff members and provides care to over 350,000 clients annually. We are dedicated to enhancing the quality of life, dignity and independence of all Canadians, by providing customized care plans and solutions that allow clients to remain in the comfort of their own home. As the Human Resources Administrator/Coordinator you will handle or assists with daily HR tasks at the Branch Office, such as onboarding, and maintaining employee records. This important role will receive payroll and benefits questions, reference checks, and assist with Workers Compensation claims. Additionally, you will support with employee discipline, participate in health and safety programs, and help with quality improvement efforts. You will work with the National Development Centre on various projects to ensure everything aligns with company goals. Join us and be part of a company that values your contributions and supports your growth! DUTIES AND RESPONSIBILITIES Maintains Field employee human resources files such that all required documentation, including copies of current professional registration, probationary and annual performance reviews, supervisory reports, and continuing education documentation, etc. are included. Process new hires, terminations, resignations, leaves of absence and other employment changes in our HRIS systems Ensures all information retained is accurate and up to date in the HRIS systems and other trackers Runs and prepares reports (i.e., master lists, designations, leaves, and other compliance items)Supports in tracking field staff attendance and drafting applicable letters Fulfills the 30 day employee file audit for new hires and conducts the follow up for missing documentation Provide monthly reports on current / upcoming leaves to the onsite management and scheduling teams · Ensure all LOA’s are supported with current documentation, and when applicable, work with the employee on obtaining updated documentation Ensure that all documentation is received and on file prior to an employee’s return to work, including any need to modified work / hours Under the direction of the HRBP, review unapproved leave of absences, following up with employees on their employment intentions, supporting documentation and coordinating return to work as applicable · Compose monthly employee newsletter. Works with the Payroll and Benefits Administrator with regards to employee payroll and benefits-related inquiries and assist employees to complete forms. Drafts and sends employee verification letters on request Monitors the ICS HR Mailbox multiple times throughout the day to assign tasks to the applicable HR Coordinator / HRBP / etc. and responds to inquiries as related to the role of the HR Coordinator. Communicate regularly with HRBP as well as other HR Coordinators to review best practices and ongoing process improvements. · Participants with the Employee Advisory Committee by attending meetings, taking minutes, creating proposals to be brought to the management team, etc. Supports with all incentive and immigrations programs, including tracking and filing necessary documentation, tracking and responding to inquiries. Supports the CHW program (in applicable locations) with monitoring progress, transferring files and ensuring they are transitioned into the location in a supportive and informative manner by attending meet and greets, answering questions and tracking progress. Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist to handle real or suspected violations of legislated requirements. Support co-op/ student placements Participate in ongoing internal and/or external continuing education activities. Adhere to Bayshore Policies and Procedures and educate employees as required, including answering general policy related questions. Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System. Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns. Participate in the Health and Safety Program as directed by the immediate supervisor Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel. Promote a workplace culture of support, collaboration, passion and inclusiveness Other duties as assigned. Set up probationary review meetings, assist Managers will completing the assessments and save to employee file Monitor attendance of high-risk employees and communicate via monthly reports to Managers Why Join Us? At Bayshore, we believe in fostering a supportive and inclusive work environment where every team member can thrive. By joining us, you’ll be part of a dynamic team dedicated to excellence and continuous improvement. We offer: Professional Growth: Opportunities for ongoing training and development to help you advance in your career. Collaborative Culture: A workplace that values teamwork, open communication, and mutual respect. Comprehensive Benefits: Competitive compensation packages, including health benefits, retirement plans, and wellness programs. Work-Life Balance: Flexible work arrangements to help you balance your professional and personal life. Commitment to Safety: A strong focus on health and safety to ensure a secure working environment. Impactful Work: The chance to make a difference through meaningful projects and initiatives. Education Completion of a recognized Human Resources certificate or diploma program Experience 1-2 years of progressive human resources experience. Other Skills and Abilities Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format Ability to work independently and as part of a team Competency in keyboarding and MS Office Ability to operate all standard office equipment Fluency in written and spoken English is a requirement, Fluency in French is a requirement for all Quebec locations. At Bayshore Healthcare, we are committed to fair, equitable, and transparent compensation practices. Base salary offered within an established range are determined using clearly defined criteria, including skills, experience, and overall organizational impact. All offers are thoughtfully aligned with internal equity and external market competitiveness. We strive to create a high-quality and safe environment for both our team members and the clients and patients we serve is a top priority. Depending on provincial regulations and the nature of the role, new hires may be required to provide proof of vaccination against certain illnesses, such as COVID-19, Hepatitis, or seasonal influenza. Recruiters will provide any role-specific requirements. Our Equity, Diversity, and Inclusion standards shape our vision of being the difference in the lives of those we care for, collaborate with, and support within our communities. We take pride in cultivating a culture of belonging, one where individual differences are embraced and celebrated, and where programs, resources, and policies are designed to support each person’s purpose, potential, and well-being. Lastly, at Bayshore, we are equally committed to fostering an inclusive and accessible workplace and operate in full compliance with all provincial and territorial Human Rights and accessibility legislation. To ensure an inclusive recruitment and selection process, candidates are encouraged to share any accommodation needs they may have.

The Human Resources Coordinator manages daily HR tasks at the branch office, including onboarding, maintaining employee records, and supporting payroll and benefits inquiries. They also participate in health and safety programs, assist with employee discipline, and ensure compliance with provincial legislation.

Candidates must have a recognized Human Resources certificate or diploma and 1-2 years of progressive HR experience. Proficiency in MS Office and strong interpersonal skills are required, along with fluency in English.

• Health benefits • Retirement plans • Wellness programs • Professional training and development • Flexible work arrangements

• Time managementPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Human resources administration
• Onboarding
• Payroll support
• Benefits administration
• Employee records management
• Health and safety compliance
• HRIS management
• Reporting
• Interpersonal skills
• MS Office
• Data entry
• Conflict resolution
• Time management
• Communication
• Regulatory compliance
• Office Equipment
• Student Placements
• Workers' Compensation Claims
• Workplace Inclusivity
• Quality Improvement
• Quality Management Systems
• Auditing
• Management
• Community Health
• Confidentiality
• Continuous Improvement Process
• Training And Development
• Human Resources Information System (HRIS)
• Employee Newsletters
• Occupational Safety And Health
• English Language
• French Language
• Home Health Care
• Interpersonal Communications
• Legislation
• Performance Review
• Scheduling
• Process Improvement
• Filing
• Teamwork

• Human Resources
• Administrative
• Healthcare
• Human Resources Coordinator
• Human Resources Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week