Executive Assistant

Executive Assistant to CEO & Board Liaison - PTR Position Type: Part-Time Regular, 4 days per week Department: Admin Salary Range 6: $64,607 -$92,873 per annum Start Date: ASAP ABOUT US The BC Centre for Ability provides community-based services to enhance the quality of life for children, youth with special needs and adults with disabilities, and their families, in ways that foster inclusion in all aspects of life. Our belief that every person is born with the ability to succeed in life, on their own terms has enabled us to serve children, youth, and adults with disabilities, and their families, since 1969, when we were first established as the BC Neurological Association. ABOUT THE OPPORTUNITY The Executive Assistant to the CEO & Board Liaison is a trusted strategic partner who provides high-level administrative, operational, and governance support to the Chief Executive Officer while serving as the primary liaison between the CEO, the Board of Directors, and executive leadership. This role requires exceptional judgment, discretion, organization, and communication skills. The successful candidate will anticipate needs, manage competing priorities, coordinate governance activities, and ensure the efficient flow of information across the organization while maintaining the highest standards of confidentiality and integrity. WHAT YOU WILL BE DOING * Acts as the primary operational and administrative partner to the CEO, managing complex calendars, communications, and executive office workflows. * Serves as the key liaison to the Board of Directors, facilitating all governance activities, meeting packages, board portal maintenance, and official records. * Coordinates cross-functional strategic projects and supports executive leadership initiatives across the organization. RESPONSIBILITIES * Provides comprehensive executive support to the CEO, including complex calendar management, travel arrangements, meeting logistics, and preparation of briefing materials, presentations, and correspondence. * Coordinates all Board and committee meetings, including preparing and distributing agendas, meeting packages, minutes, and governance documentation; maintains the Board portal and corporate records in compliance with regulatory standards. * Serves as the primary point of contact for communications between the CEO, Board members, executive leadership, government officials, and external stakeholders. * Manages day-to-day executive office operations, continuously improving administrative processes, systems, and record retention structures. * Supports strategic planning and project coordination by tracking organizational priorities, conducting research, and monitoring timelines and deliverables for senior leadership. * Handles financial and administrative tasks including processing executive expenses, credit card reconciliations, purchasing approvals, and contract documentation. * Assists with Annual General Meeting (AGM) planning, new Director orientation, and ongoing Board evaluations and work plans. * Performs other related duties as required. THE QUALIFICATIONS AND SKILLS YOU BRING * Diploma or Bachelor’s degree in Business Administration, Public Administration, Governance, Office Administration, or a related field. * Five (5) to eight (8) years of progressively responsible executive administrative experience supporting a CEO or senior executive, including direct experience supporting a Board of Directors. * Thorough understanding of Board governance practices, meeting procedures, and corporate record-keeping. * Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and experience with Board management portals (e.g., BoardEffect, Diligent, OnBoard) is considered an asset. * Exceptional written and verbal communication skills with high political and organizational awareness. * Superior organizational, time-management, and problem-solving abilities with high attention to detail. * Proven track record of handling sensitive and confidential information with absolute discretion and integrity. * Governance certification (e.g., GPC.D) is considered an asset. BENEFITS & PERKS Our workplace culture embraces Hope, Kindness, Collaboration, Innovation and Family. We offer meaningful benefits and perks that make a difference for you and your family. Here are some of them: * Extended Health and Dental plan * Municipal Pension Plan * Collaborative team environment * Learning and development opportunities * Free Onsite Parking * Flexible working hours * Hybrid / Remote working flexibility * Workplace wellness programs * Paid Sick leave Posting: August 5th, 2026 - Open until filled. The BC Centre for Ability is an equal opportunity employer and welcomes applications from all groups. This includes women, visible minorities, Indigenous Peoples, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity. We also recognize unique styles, perspectives, beliefs and creativity that support a diverse, respectful, inclusive and collaborative work environment.

The Executive Assistant provides high-level administrative, operational, and governance support to the CEO and serves as the primary liaison to the Board of Directors. Responsibilities include managing complex calendars, coordinating board meetings, and supporting strategic organizational projects.

Candidates must possess a diploma or bachelor's degree and 5 to 8 years of executive administrative experience, including direct experience supporting a Board of Directors. Proficiency in Microsoft Office and knowledge of board governance practices are essential.

• Extended health and dental plan • Municipal pension plan • Collaborative team environment • Learning and development opportunities • Free onsite parking • Flexible working hours • Hybrid / remote working flexibility • Workplace wellness programs • Paid sick leave

• Time managementPreferred
• Problem solvingPreferred
• Attention to detailPreferred
• Microsoft OfficePreferred
• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Executive support
• Board governance
• Calendar management
• Meeting logistics
• Corporate record-keeping
• Strategic planning
• Project coordination
• Financial administration
• Communication skills
• Problem-solving
• Time-management
• Microsoft Office
• Board management portals
• Confidentiality
• Attention to detail
• Calendar Management
• Office Administration
• Record Keeping
• Workflow Management
• Board Governance
• Credit Card Reconciliations
• Administrative Functions
• Working With A Board Of Directors
• Planning
• Microsoft Word
• Microsoft Excel
• Research
• Business Administration
• Management
• Strategic Planning
• Communication
• Creativity
• Executive Information Systems
• Governance
• Public Administration
• Leadership
• Innovation
• Problem Solving
• Microsoft Outlook
• Neurology
• Operations
• Microsoft PowerPoint
• Presentations
• Project Coordination
• Purchasing
• Strategic Partnership
• Time Management
• Timelines
• Travel Arrangements
• Verbal Communication Skills

• Administrative
• Management & Leadership
• Social Services
• Finance & Accounting
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

Minimum education

Bachelor’s degree

Minimum experience

5+ years

Posting language

English

Working hours

40 hours per week