Temporary Administrative Assistant

Job summary

Provide administrative and word-processing support to staff representatives, including preparing and processing proposals, contracts, reports, correspondence, and other documents. Coordinate materials for strike and ratification votes, maintain filing and follow-up systems, respond to visitors and telephone inquiries, arrange appointments and travel, and distribute mail.

Job details

TEMPORARY ADMINISTRATIVE ASSISTANT (L3) NEGOTIATIONS DEPARTMENT JOB ID: P0056 Job Title: Temporary Administrative Assistant – Negotiations Department Duration: Temporary 12 month or return of incumbent Job Summary: Reporting to the Director of Negotiations, an Administrative Assistant is required to provide administrative and word processing support to staff representatives in the Negotiations Department. Key Responsibilities: Will include processing a variety of documents on a personal computer including bargaining proposals, contracts, reports, memoranda, forms, leaves of absence, meeting notices and general correspondence; coordinating, preparing and distributing various materials for strike/ratification votes; maintaining filing systems and daily bring forward system; responding to telephone inquiries and walk-in visitors; arranging appointments; making travel and hotel arrangements; sorting and distributing mail; other related duties as required. Qualifications and Experience: Applicants must have 2-4 years' administrative experience; high school graduation supplemented by administrative training; excellent keyboarding (40 - 50 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits. Please note that temporary and probationary employees are not eligible for remote work arrangements. Hours of work are 32 per week, 4 days. The BCGEU supports employment equity. Indigenous workers, workers of colour, women, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU. Wage Rate: $36.79 - $39.67 per hour HOW TO APPLY: Submit applications no later than 5:00 pm, Monday, October 12, 2026. Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected. Resumes will be accepted by e-mail to: recruitment@bcgeu.ca

What you’ll do

Provide administrative and word-processing support to staff representatives, including preparing and processing proposals, contracts, reports, correspondence, and other documents. Coordinate materials for strike and ratification votes, maintain filing and follow-up systems, respond to visitors and telephone inquiries, arrange appointments and travel, and distribute mail.

Requirements

Applicants must have 2–4 years of administrative experience, high school graduation supplemented by administrative training, and keyboarding speed of 40–50 words per minute. They must also have strong Microsoft Word and Excel skills, excellent communication and writing mechanics, organizational ability, a professional telephone manner, and the ability to prioritize and meet deadlines.

Listed skills

• Administrative Support · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• Time management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Word Processing
• Document Processing
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Communication
• Spelling and Grammar
• Organization
• Attention to Detail
• Telephone Etiquette
• Prioritization
• Time Management
• Filing Systems
• Travel Arrangements

Job areas

• Administrative

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