Project Governance Coordinator

Job summary

Support governance and closeout activities for corporate real estate projects, maintaining project records, logs, trackers, and reporting documentation. Coordinate meetings and stakeholder discussions, prepare materials and minutes, track follow-up actions, and organize project information across Microsoft 365 and internal repositories.

Job details

Are you an experienced project coordination professional looking to support significant real estate initiatives? Apply Now! Working with one of our top financial clients, this role calls for a Project Governance Coordinator. The successful candidate will provide essential administrative and governance support across corporate real estate projects, focusing initially on the closeout of a multi-year program involving two buildings and a final employee move. This role offers the opportunity to gain exposure to various project phases, work with diverse stakeholder groups, and contribute to large-scale enterprise initiatives. Pay rate range (CAD): $41.19/hr – $49.43/hr Responsibilities Support project closure activities, ensuring all documentation, records, and administrative deliverables are completed accurately. Maintain project management logs, including risks, changes, and governance trackers. Coordinate meetings, schedules, and stakeholder discussions. Prepare and distribute meeting minutes, track follow-up actions, and ensure timely completion. Create and update presentation decks, Excel trackers, Word templates, and other project documentation. Organize project information within Microsoft 365, SharePoint, and internal repositories. Support project reporting, documentation, and governance compliance. Foster effective relationships across various stakeholder groups and technical teams. Research project information independently, identify key stakeholders, and gather necessary documentation. Provide shared coordination support for projects in construction preparation, move management, and project closeout phases. Desired Skill-Set 3-5 years of experience as a Project Coordinator, Project Control Officer, or similar project support role. Proficiency in maintaining project governance documentation, including risk logs, change logs, schedules, and trackers. Strong skills in Microsoft PowerPoint, Excel, Word, and Microsoft 365 collaboration tools. Ability to work independently, manage multiple priorities, and engage stakeholders effectively. Excellent organizational, communication, and documentation skills. Proven proficiency in coordinating administrative activities related to project deliverables. Nice to Have Experience supporting project closure or closeout activities. Familiarity with Microsoft Project or Planview. Experience with Tableau or enterprise AI platforms including ChatGPT. Exposure to large, complex projects within a corporate real estate or move-management environment. Knowledge of project governance documentation, risk and change management, and stakeholder engagement. BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled. Privacy Policy

What you’ll do

Support governance and closeout activities for corporate real estate projects, maintaining project records, logs, trackers, and reporting documentation. Coordinate meetings and stakeholder discussions, prepare materials and minutes, track follow-up actions, and organize project information across Microsoft 365 and internal repositories.

Requirements

The role seeks 3–5 years of experience in project coordination, project controls, or a similar support position, with proficiency in governance documentation and Microsoft Office and collaboration tools. Candidates should be organized, communicate effectively, manage multiple priorities independently, and coordinate administrative project deliverables; closeout experience and familiarity with project management platforms are advantageous.

Listed skills

• Project Coordination · Preferred
• Project Closeout · Preferred
• Risk Management · Preferred
• Change Management · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft 365 · Preferred
• SharePoint · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Project Governance
• Project Closeout
• Risk Management
• Change Management
• Stakeholder Engagement
• Meeting Coordination
• Documentation Management
• Project Reporting
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Word
• Microsoft 365
• SharePoint
• Microsoft Project
• Planview

Job areas

• Administrative
• Management & Leadership
• Construction
• Finance & Accounting

More jobs from BeachHead