Administrative and Operations Coordinator #555

We are seeking an organized, autonomous, and proactive **Administrative and Operations Coordinator** to support our daily operations and help optimize our business processes. The successful candidate will play a key role in workflow management, communication with our partners (clients, suppliers, and sales team), and coordination with international production teams. **Key Responsibilities** \- Support the Founder with administrative tasks, monitor ongoing files, and assist in managing priorities and communications efficiently. \- Manage email communications with clients, suppliers, and the sales team. \- Coordinate and structure workflows to ensure operational efficiency. \- Attend meetings and take clear, organized notes. \- Act as the liaison with production teams and ensure proper follow-up. \- Track project progress and ensure deadlines are met. \- Recommend process improvements, particularly through the use of artificial intelligence tools. \- Organize and prioritize tasks across various departments. \- Monitor orders, delivery timelines, and shipments. \- Coordinate multiple projects and files simultaneously. \- Assist with the integration of AI solutions into daily operations. \- Manage import and export logistics activities. \- Perform any other related duties associated with the position. **Benefits** \- Key role with a direct impact on the company’s efficiency and success. \- Collaborative and growing work environment. \- Opportunity to work with modern AI tools and process optimization technologies. \- Training on AI tools provided. **Requirements** \- Minimum of 5 years of experience in a similar role. \- Excellent organizational skills and strong ability to prioritize. \- Ability to structure and optimize processes. \- Self-motivated and highly independent. \- Excellent written communication skills. \- Comfortable managing multiple stakeholders. \- Experience with, or strong interest in, using AI tools to improve productivity and workflows. \- Proactive and solution-oriented mindset. \- Bilingual in French and English, required to communicate with English-speaking clients (approximately 30% of the time). **Salary:** $52,000 to $65,000 per year, depending on experience **Schedule:** 37 hours per week (day shift) **Status:** Long-term position **How to Apply :** Interested in this opportunity? Send your application to **Guillaume Durocher** at [**[email protected]**](mailto:[email protected]).

• - Rôle clé ayant un impact direct sur l’efficacité de l’entreprise. • - Environnement collaboratif et en pleine croissance. • - Occasion de travailler avec des outils modernes d’intelligence artificielle et d’optimisation des processus. • - Formation sur les outils d’intelligence artificielle offerte.