Property Management Administrator

At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us. To support the operation and management of the Company’s real estate incoming-producing portfolio by acting as the administrator for the property management department. Responsibilities include portfolio-wide coordination of service and repair requests; preparing, issuing, and tracking purchase orders, contracts, and related documentation; coordinating trades; and maintaining information management system for all department drawings and records. The role also assists Property Managers with the preparation of annual operating cost and capital project budgets and provides centralized administrative support across the portfolio. Key Responsibilities Administer and maintain all property maintenance, inspection, and contract documentation, including organizing, filing, and archiving records Coordinate property and preventative maintenance inspections in support of Property Managers Administer the Work Order Service Portal system by maintaining tenant contacts, tracking and closing service requests, and ensuring data accuracy Prepare, issue, and close purchase orders for vendors and internal teams; monitor work progress and confirm tenant satisfaction Utilize Yardi to generate purchase orders, document maintenance services, and maintain a building asset inventory Coordinate and communicate with internal teams, Property Managers, and external suppliers and contractors Support cost tracking by applying appropriate cost accounts and coding for maintenance and project expenses Maintain a centralized library of building maintenance manuals, drawings, and related technical documentation Provide general administrative support to the Asset Management Group, including correspondence, filing, reports, and meeting minutes Assist with planning events, training courses, and seminars for the Asset Management Group Desired Skills and Experience Post-secondary business education preferred A solid understanding of the property and service industry and processes 1-3 years’ experience of administration in property management company Solid understanding of basic accounting procedures and coding of invoices Proficient in all aspects of the Microsoft Suite, with an advanced knowledge of Word and Excel Excellent oral and written communication skills Familiar with Yardi and Angus is preferred Have strong time-management skills and are able to work under pressure to meet deadlines Be detail-oriented and possess clear analytical skills We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us. The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs. The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

The role provides centralized administrative support for a real estate portfolio, including coordinating service requests and managing purchase orders. It also involves maintaining technical documentation and assisting Property Managers with annual operating and capital budgets.

Candidates should have 1-3 years of property management administration experience and a post-secondary business education. Proficiency in Microsoft Office and familiarity with Yardi or Angus is preferred.

• Learning And Development Support • Group Health Benefits • Vacation • Maternity Leave Top-up • RRSP Matching • Paid Time For Volunteering • Pay-for-performance Bonus Program

• Microsoft ExcelPreferred
• Microsoft WordPreferred
• Time managementPreferred

Identified from the job description. Confirm important requirements above.

• Property Management
• Administrative Support
• Purchase Order Management
• Yardi
• Angus
• Microsoft Excel
• Microsoft Word
• Basic Accounting
• Contract Administration
• Time Management
• Analytical Skills
• Written Communication
• Oral Communication
• Budget Preparation
• Vendor Coordination
• Records Management

• Administrative
• Management & Leadership
• Finance & Accounting
• Construction
• Customer Service & Support

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Sep 9, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Not Applicable

Application method

Direct apply is available