Property Management Administrator

Job summary

The administrator coordinates service and repair requests, manages purchase orders, and maintains property records within the department. They also assist property managers with budget preparation and provide centralized administrative support across the real estate portfolio.

Job details

At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us. To support the operation and management of the Company’s real estate incoming-producing portfolio by acting as the administrator for the property management department. Responsibilities include portfolio-wide coordination of service and repair requests; preparing, issuing, and tracking purchase orders, contracts, and related documentation; coordinating trades; and maintaining information management system for all department drawings and records. The role also assists Property Managers with the preparation of annual operating cost and capital project budgets and provides centralized administrative support across the portfolio. \n Key Responsibilities Administer and maintain all property maintenance, inspection, and contract documentation, including organizing, filing, and archiving records Coordinate property and preventative maintenance inspections in support of Property Managers Administer the Work Order Service Portal system by maintaining tenant contacts, tracking and closing service requests, and ensuring data accuracy Prepare, issue, and close purchase orders for vendors and internal teams; monitor work progress and confirm tenant satisfaction Utilize Yardi to generate purchase orders, document maintenance services, and maintain a building asset inventory Coordinate and communicate with internal teams, Property Managers, and external suppliers and contractors Support cost tracking by applying appropriate cost accounts and coding for maintenance and project expenses Maintain a centralized library of building maintenance manuals, drawings, and related technical documentation Provide general administrative support to the Asset Management Group, including correspondence, filing, reports, and meeting minutes Assist with planning events, training courses, and seminars for the Asset Management Group Desired Skills and Experience Post-secondary business education preferred A solid understanding of the property and service industry and processes 1-3 years’ experience of administration in property management company Solid understanding of basic accounting procedures and coding of invoices Proficient in all aspects of the Microsoft Suite, with an advanced knowledge of Word and Excel Excellent oral and written communication skills Familiar with Yardi and Angus is preferred Have strong time-management skills and are able to work under pressure to meet deadlines Be detail-oriented and possess clear analytical skills \n $55,000 - $65,000 a year The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs. The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more... \n We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

What you’ll do

The administrator coordinates service and repair requests, manages purchase orders, and maintains property records within the department. They also assist property managers with budget preparation and provide centralized administrative support across the real estate portfolio.

Requirements

Candidates should have 1-3 years of experience in property management administration and a solid understanding of accounting procedures. Proficiency in Microsoft Office and familiarity with property management software like Yardi or Angus is required.

Benefits

• Performance bonus program • Learning and development support • Comprehensive group health benefits • Vacation • Maternity leave top-up • RRSP matching • Paid time for volunteering

Listed skills

• Time management · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Property management
• Administration
• Purchase orders
• Contract management
• Yardi
• Angus
• Microsoft Suite
• Word
• Excel
• Accounting procedures
• Invoice coding
• Communication
• Time-management
• Analytical skills
• Data accuracy
• Maintenance coordination
• Administrative Support
• Ability To Meet Deadlines
• Yardi (Property Management Software)
• Planning
• Analytical Skills
• Accounting
• Budgeting
• Asset Management
• Management
• Property Management
• Innovation
• Invoicing
• Taking Meeting Minutes
• Operating Cost
• Property Maintenance
• Real Estate
• Service Industries
• Time Management
• Team Performance Management
• Technical Documentation
• Coordinating
• Filing
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership
• Property Management Administrator
• Property Manager
• Real Estate Agents and Property Managers
• Property, Real Estate, and Community Association Managers