Housing Coordinator

Thunder Bay, ON
On-site
Posted Oct 9, 2026
1 position

$65,270 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: High school
Posting language: English
Working hours: 35 hours per week

Job summary

The Housing Coordinator manages daily operations and maintenance for Beendigen properties while ensuring compliance with municipal and provincial standards. They act as a liaison with tenants and external agencies while maintaining accurate documentation and reporting for the Board of Directors.

Job details

Position Title: Housing Coordinator Hours of Work: Flexible (35 hours per week) Location: Ontario Street Reports to: Executive Director or Designate Salary: Schedule A Salary Grid Appointment: Full Time Affiliation: Union – Unifor Local 229 Police Records: Vulnerable Sector Position Summary The Housing Coordinator is responsible for managing the daily operations of Wakaigin Housing and in the maintenance of other Beendigen properties. Key Responsibilities/Duties Work from a holistic perspective, utilizing the teachings of the medicine wheel and Seven Grandfather Teachings. Utilize Elders for teachings, healing and guidance. Take personal responsibility to increase sensitivity, awareness and implementation of Beendigen’s cultural teachings and organizational practices in both professional conduct and work-related deliverables. Ensure that all properties meet Municipal and Provincial standards. Communicate regularly with Executive Director and The District of Social Services Administration Board (DSSAB) to ensure Beendigen’s Housing units and policies and procedures meet current guidelines and requirements. Perform ongoing preventative maintenance, repairs and regular inspections of all of Beendigen’s assets. Maintain unit and necessary files and documentation required by Beendigen, federal regulations and local policy. Exercise considerable tact, confidentiality, and judgment in working with prospective tenants and current applicants. Attend Ontario Non-Profit Housing Association (ONPHA) and DSSAB sponsored seminars and review all correspondence regarding Housing issues. Submit semi-annual inspection reports to Head Office on all units. Represent Beendigen responsibly when dealing with tenants and other outside agencies. Conduct monthly fire inspections and insure that all fire alarms and smoke detectors are in place and in working order. Monitor and forward proper documentation of rental payments, rent arrears, evictions and tenant changes to Head Office. Calculate rent payment following DSSAB guidelines and requirements. Ensure that tenants clean front and back yards, during and before leaving the residence. Maintain a current inventory of all tools and equipment of one hundred dollars or more. Inspect all work performed by contractors for approval before payment. Ensure that vacancies do not extend beyond DSSAB guidelines. Monitor and schedule maintenance for the housing vehicle. Maintain a daily log of activities and prepare monthly housing report for the Housing Committee and Board of Directors. Perform other related duties as assigned by the Executive Director. Ensure Health and Safety compliance in the workplace by following policies, procedures and best practices and reporting any unsafe environments. Follow confidential handling of tenant information as dictated by Privacy Legislation. Constructively participate in staff meetings, seminars and training sessions as required. Adhere to all policies and procedures and ensure adherence to program best practices. Be prepared to work in conjunction with the philosophy and mandate of the Organization. Preserve confidentiality of all residents, clients, staff, students, volunteers and agency information. Represent the organization in a positive and professional manner at all times. Any other duties as requested by the Executive Director; commensurate with role. The above statements are the general functions of the position, and should not be interpreted as a detailed description of all the work requirements that may pertain to the job. Qualifications Required Secondary School Diploma along with a minimum of three (3) years’ experience in building repairs or maintenance Preferred Extensive knowledge of the following trades: carpentry, plumbing, glass replacement, painting, masonry, grounds keeping, appliance repair, and electrical wiring. Experience working in an Indigenous organization an asset. Ability to speak Ojibway, Cree or Oji-Cree an asset. Knowledge, Skills and Abilities General knowledge of the methods and practices used in residential buildings and structures maintenance. General knowledge of the standards, practices, tools, and terminology in all trades such as carpentry, plumbing and electrical. Proven ability to work with minimum supervision, prioritize and meet deadlines under own initiative. Organizational and sound public relations skills with the ability to communicate effectively with tact. Knowledge the Residential Tenancies Act, Housing Services Act, Ontario Fire Code and other related acts, codes and legislation. Ability to communicate effectively verbally and in writing. Knowledge of safe operation of basic hand and power tools. Key Performance Indicators That membership of the Staff Team contributes to the implementation of the organization’s strategic plan. That delivered programs and services corporate traditional knowledge and practices of healing and wellness. Personal responsibility has been taken to increase sensitivity and awareness of the organization’s Anishinabe Health and Wellness Framework. Enhanced skill level through training, learning and development. Responsibilities – Public Relations: Promotes Beendigen at all times, when networking and events. To adhere to professionalism in always representing the organization. Maintain excellent communication and community connections. Expected Standards of Performance Adhere to the Policies and Procedures as set by Beendigen. Models expected behaviors as outlines in the Policies and Procedures of Beendigen. Representation on committees as required for the enhancement and benefits of Beendigen’s programs. Always maintain professionalism. Adherence to the Code of Ethics and positive relationship building. The completion of functions outlined in the description and the achievement of goals set to a high level. Regular attendance and conduct at work according to the requirements of the Beendigen’s Policies and Procedures. Other duties Any other duties as requested by the Executive Director or designate, commensurate with role. Authority To execute duties and responsibilities outlined in the job description. Accountability The Housing Coordinator will be accountable to the Executive Director or designate for the proper completion of the functions outlined in the job description. All houses are kept in good repair and presentable in community as a Beendigen Property Working Conditions The Housing Coordinator is based at designated office as per ED; however, all employees may be required to work across other sites from time to time. Ontario Health & Safety (OH&S) All employees are required to carry out their duties in a manner that does not adversely affect their own health and safety and that of other by reporting all potential hazards; and all incidents and injuries; as well as co-operating with any measure introduced in the workplace to improve OH&S. Employment is subject to: Providing a successful Police Records Check (Vulnerable Sector) Must be willing to work flexible hours of work (35 hrs/wk) Must have a valid Ontario Class “G” Driver’s license, use of an automobile and appropriate insurance coverage is required Must sign Oath of Confidentiality Must have First Aid CPR & AED Level C Certification Internal Applicants are invited to apply before 5pm on Sunday October 11, 2026 at https://beendigen.bamboohr.com/careers/441

What you’ll do

Requirements

Candidates must possess a Secondary School Diploma and at least three years of experience in building repairs or maintenance. A valid Ontario Class G driver's license and a successful vulnerable sector police records check are mandatory.