Executive Finance Administrator

Job summary

The role involves managing accounts payable, collections, and general accounting administration while providing executive support to the President. Responsibilities include processing financial transactions, reconciling accounts, and coordinating office operations and scheduling.

Job details

Support our success through financial accuracy, organization, and exceptional service. At BELFOR, we restore more than buildings—we restore peace of mind. Position Overview This is an in-person, office-based role requiring attendance at the workplace during regular business hours. The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects. We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment. What You'll Do Accounting, Accounts Payable & Collections (Primary Focus) * Process, verify, code, and enter invoices, purchase orders, and expense reports accurately and in a timely manner. * Prepare and administer weekly and monthly payment runs, including cheques, EFTs, and electronic payments. * Reconcile vendor statements, investigate discrepancies, and resolve payment issues. * Monitor accounts payable aging and ensure vendor payments are processed accurately and on time. * Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner. * Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships. * Apply customer payments and maintain accurate Accounts Receivable records. * Prepare aging reports and provide updates on outstanding receivables and collection status. * Maintain accurate financial records, supporting documentation, and accounting files. * Assist with month-end and year-end close activities, including account reconciliations and financial reporting. * Prepare reports, spreadsheets, and account analyses to support the finance function. * Ensure compliance with internal controls, company policies, and accounting procedures. * Support audits by organizing financial documentation and responding to information requests. * Identify opportunities to improve accounting processes and increase operational efficiency. Administration * Support daily office operations and administrative processes. * Maintain organized filing systems, records, and documentation. * Coordinate departmental administrative support as required. * Assist with special projects and other duties as assigned. Executive Support * Provide administrative support to the President. * Coordinate meetings, travel arrangements, and calendar management. * Prepare reports, presentations, correspondence, and meeting materials. * Conduct research and compile information to support business decisions. * Coordinate communication across departments. * Track action items and ensure deadlines are met. * Handle confidential and sensitive information with professionalism and discretion. What You Bring: * High School Diploma/GED * Proficient in Microsoft Office Suite and Google Suite * Experience with JD Edwards and Tungsten (preferred) * Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment * Detail-oriented, professional, and committed to confidentiality * Valid driver’s license and ability to operate a motor vehicle according to BELFOR’s Auto Policy Nice to Have * Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or related field * 1+ year experience in the construction or insurance industry * 1+ year experience in office administration or accounting Working Conditions * Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy * This is an in-person, office-based role requiring attendance at the workplace during regular business hours. Why Join Us: * Competitive compensation package; * Comprehensive health, dental, and vision benefits; * Company phone and laptop provided; * Paid vacation and RRSP matching program; * Employee and Family Assistance Program (EFAP); and * Leadership development and industry-specific training and support. About BELFOR BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry. | Restoring more than property → [https://www.belfor.com/ca/en/]Learn More [https://www.belfor.com/ca/en/] ACCESSIBILITY STATEMENT (AODA IN ONTARIO) BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process. HUMAN RIGHTS STATEMENT BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

What you’ll do

The role involves managing accounts payable, collections, and general accounting administration while providing executive support to the President. Responsibilities include processing financial transactions, reconciling accounts, and coordinating office operations and scheduling.

Requirements

Candidates must have a High School Diploma or GED and proficiency in Microsoft Office and Google Suite. Experience with JD Edwards and Tungsten is preferred, along with strong organizational and accounting skills.

Benefits

• Competitive compensation package • Health benefits • Dental benefits • Vision benefits • Company phone • Company laptop • Paid vacation • RRSP matching program • Employee and Family Assistance Program

Listed skills

• Collections · Preferred
• Google Suite · Preferred
• Organization · Preferred
• Financial Reporting · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Office Suite · Preferred
• Relationship Building · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts payable
• Collections
• Accounting administration
• Financial reporting
• Reconciliation
• Executive support
• Calendar management
• Data entry
• Microsoft Office Suite
• Google Suite
• JD Edwards
• Tungsten
• Communication
• Organization
• Confidentiality
• Relationship building
• Report Writing
• Year-End Accounting
• Calendar Management
• Account Reconciliation
• Motor Vehicle Operation
• Vendor Payments
• Administrative Support
• Operational Efficiency
• Office Administration
• Insurance Industry
• Professionalism
• Business Operations
• Organizational Skills
• Expense Reports
• Ability To Meet Deadlines
• Business Decisions
• Positivity
• Valid Driver's License
• Research
• Accounts Payable
• Accounts Receivable
• Accounting
• Accounting Records
• Auditing
• Business Administration
• Internal Controls
• Spreadsheets
• Finance
• Executive Information Systems
• Financial Statements
• Invoicing
• Leadership Development
• Legislation
• Fine Motor Skills

Job areas

• Finance & Accounting
• Administrative
• Management & Leadership
• Construction
• Executive Administrator
• Financial Manager (General)
• Finance Managers
• Financial Managers