Executive Finance Administrator

Play a key role in supporting the financial operations of the business while providing administrative support to the President. At BELFOR, we restore more than buildings—we restore peace of mind. Position Overview – Executive Finance Administrator This is an in-person, office-based role that reports directly to the President The Administrator is responsible for providing administrative, accounting, financial, and executive support to ensure efficient business operations. With a primary focus on Accounts Payable, Collections, and accounting administration, this role manages day-to-day financial transactions, maintains accurate accounting records, supports month-end and year-end accounting activities, and ensures the timely processing of both vendor payments and customer collections. The position also provides executive support to the President through scheduling, communications, reporting, and special projects. We value professionalism, positivity, teamwork, and a solutions-focused approach. The ideal candidate is detail-oriented, highly organized, and collaborative, with strong accounting knowledge, sound judgment, and exceptional relationship-building skills. This individual is committed to maintaining strict confidentiality while contributing to a respectful, productive, and team-oriented workplace environment. What You'll Do Accounting, Accounts Payable & Collections (Primary Focus) Manage and administer the accounts receivable and payable functions to ensure timeliness, and processed in accordance with company policies and payment terms. Administer weekly and monthly payment cycles, including cheques, EFTs, and electronic payments. Reconcile vendor statements, investigate discrepancies, and resolve payment issues. Monitor accounts payable aging and ensure vendor payments are processed accurately and on time. Monitor customer accounts, follow up on outstanding balances, and perform collection activities in a professional and timely manner. Contact customers regarding overdue invoices, resolve payment issues, and maintain positive customer relationships. Prepare aging reports and provide updates on outstanding receivables and collection status. Maintain accurate financial records, supporting documentation, and accounting files. Assist with month-end and year-end close activities, including account reconciliations and financial reporting. Prepare reports, spreadsheets, and account analyses to support the finance function. Ensure compliance with internal controls, company policies, and accounting procedures. Support audits by organizing financial documentation and responding to information requests. Identify opportunities to improve accounting processes and increase operational efficiency. Provide administrative support to the assets and procurement function as needed. What You Bring Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent combination of post-secondary education and progressive experience. Proficient in Microsoft Office Suite and Google Suite A no non-sense approach and just “get it done right” attitude. Experience with JD Edwards and Tungsten (preferred) Strong organizational skills; able to prioritize workload and meet deadlines in a fast-paced environment Detail-oriented, professional, and committed to confidentiality Valid driver’s license and ability to operate a motor vehicle according to BELFOR’s Auto Policy Working Conditions Manual dexterity for keyboarding, repetitive tasks, and prolonged periods of computer use, demanding attention to detail and high levels of accuracy This is an in-person, office-based role requiring attendance at the workplace during regular business hours. Why Join Us Competitive compensation package; Comprehensive health, dental, and vision benefits; Company phone and laptop provided; Paid vacation and RRSP matching program; Employee and Family Assistance Program (EFAP); and Leadership development and industry-specific training and support. About BELFOR BELFOR is a global leader in property restoration, helping families and businesses recover from fire, water, storm, and other disaster-related damage. We’re dedicated to restoring properties and rebuilding lives. Join a team that values excellence, teamwork, and your professional growth in a fast-paced, rewarding industry. | Restoring more than property → Learn More ACCESSIBILITY STATEMENT (AODA IN ONTARIO) BELFOR (Canada) Inc. is committed to providing a barrier-free work environment in concert with the provincial guidelines for accessibility (Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Ontario Only). As such, BELFOR (Canada) Inc. will make accommodations available to applicants with disabilities upon request during the recruitment process. HUMAN RIGHTS STATEMENT BELFOR (Canada) Inc. strives to ensure that its employment practices are free from direct and indirect discrimination and is committed to upholding the human rights of those participating in the hiring process. In pursuit of this commitment, BELFOR (Canada) Inc. will not condone or tolerate any acts of discrimination or harassment under any of the grounds protected under human rights legislation. This commitment extends to the hiring process and throughout the course of employment.

Manage day-to-day financial operations including accounts payable, collections, and vendor reconciliations. Provide executive administrative support to the President through scheduling, communications, and special projects.

Requires a diploma or bachelor's degree in Accounting, Finance, or Business Administration along with progressive experience. Must be proficient in Microsoft Office and Google Suite, with preference for JD Edwards and Tungsten experience.

• Competitive compensation package • Comprehensive health, dental, and vision benefits • Company phone and laptop provided • Paid vacation • RRSP matching program • Employee and Family Assistance Program (EFAP) • Leadership development • Industry-specific training and support

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Accounts Receivable
• Collections
• Financial Reporting
• Account Reconciliation
• Month-end Close
• Year-end Close
• Microsoft Office Suite
• Google Suite
• JD Edwards
• Tungsten
• Executive Support
• Administrative Support
• Internal Controls
• Data Entry
• Relationship Building

• Finance & Accounting
• Administrative
• Construction
• Management & Leadership

Minimum education

Bachelor’s degree

Minimum experience

2+ years

Apply by

Aug 19, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level