Payroll Administrator

Job summary

The Payroll Administrator is responsible for processing bi-weekly payroll for over 600 union and non-union employees while ensuring compliance with labour laws and collective agreements. The role also involves managing payroll discrepancies, reconciliations, reporting, and maintaining personnel files.

Job details

ABOUT US: BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction. When you join the BEST team, you’ll enjoy: Flexible and hybrid work schedules for head office positions Competitive wages and benefits packages An excellent company culture, with access to educational grants and regular team events and celebrations Employee recognition and appreciation programs Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company Job Location: Coquitlam, BC Shift Type: Full Time/ Matt Leave Coverage Wage range: $58,000 - $61,000/yearly PLEASE NOTE THIS POSITION IS FOR A MATT LEAVE COVERAGE FOR 16 MONTHS *** Job Description: The Payroll Administrator is responsible for processing bi weekly payroll for over 600 union, non-union, and hourly employees while ensuring a safe and professional work environment, which fosters BEST culture, mission, and values. The incumbent is responsible for completing various activities including but not limited to processing payroll, investigating payroll discrepancies, reconciliations, reporting, while staying up-to-date with Employment Standards and collective agreements. The ideal candidate will demonstrate superior performance in accordance to the Key Performance Indicator (KPI) requirements, anticipate and adapt to change as needed and must be able to communicate clearly and effectively. Responsibilities and Duties Process payroll for over 600 union and non union employees Process garnishments and off-cycle payments as needed; Investigate payroll discrepancies & handle T4 related inquiries; Personnel file maintenance (new hires, re-hires, rate changes, personal info changes etc.) Process terminations and ROE’s: Communicate Time and Attendance errors to Team Lead Maintain & update training portal (remove terminated employees from portal); Reconciliations & reports (payroll, union dues report, seniority report, & more); Provide Payroll and Time & Attendance systems training for new Salaried staff; Remain up-to-date with Employment Standards, union collective agreements, and company policies; Suggest changes and up dates to payroll guide Other duties as required. Skills Required: Basic accounting knowledge; Proficient with MS Office (Word, Outlook, & intermediate knowledge of Excel); Excellent interpersonal & communicational (written & verbal) skills; Thorough understanding of BC, AB, & ON labour laws; A focus on accuracy and completeness of reporting & analysis; Demonstrated ability to meet deadlines; Strong organizational, time management, & problem solving skills; Must be able to work independently with little supervision & in a team environment. Education & Experience: Canadian Payroll Association PCP certification, or working toward designation will be considered an asset; Minimum 3 years full cycle payroll experience in a high-volume environment with union and non-union, hourly payroll; Experience using ADP Workforce Now considered an asset; Acceptable security and criminal record check. BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities. Click apply today! #INDHP

What you’ll do

The Payroll Administrator is responsible for processing bi-weekly payroll for over 600 union and non-union employees while ensuring compliance with labour laws and collective agreements. The role also involves managing payroll discrepancies, reconciliations, reporting, and maintaining personnel files.

Requirements

Candidates must have a minimum of 3 years of full-cycle payroll experience in a high-volume environment. Proficiency in MS Office and knowledge of BC, AB, and ON labour laws are required, with Canadian Payroll Association PCP certification considered an asset.

Benefits

• Flexible work schedules • Hybrid work schedules • Competitive wages • Benefits packages • Educational grants • Team events • Employee recognition programs • On-the-job training • Upskilling opportunities

Listed skills

• Time management · Preferred
• ADP Workforce Now · Preferred
• Problem solving · Preferred
• analysis · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• MS-Office · Preferred
• Reporting · Preferred
• Communication Skills · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll processing
• Full cycle payroll
• Accounting
• MS Office
• Excel
• Interpersonal skills
• Communication skills
• Labour laws
• Reporting
• Analysis
• Time management
• Problem solving
• ADP Workforce Now
• Union payroll
• Organizational skills
• Workplace Inclusivity
• Payroll Processing
• Ability To Meet Deadlines
• Payroll Compliance Practitioner
• Upskilling
• Microsoft Excel
• Communication
• Labor Law
• Leadership
• Human Capital
• Problem Solving
• Key Performance Indicators (KPIs)
• Microsoft Outlook
• Microsoft Office
• Time Management
• Team Leadership

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks