Shipping & Receiving Coordinator

Job summary

The Shipping and Receiving Coordinator manages the movement, receipt, and control of plants and supplies while maintaining accurate records in the ERP system. They coordinate shipments, verify inventory levels, and collaborate with internal teams to resolve discrepancies and meet operational requirements.

Job details

ABOUT BEVO FARMS LTD. Bevo Farms Ltd is the largest supplier of propagated plants in North America, providing greenhouses, field farms, nurseries, and wholesalers across the continent with healthy, vigorous, pest-and-disease-free plants. Bevo operates four facilities in the lower mainland of British Columbia and two facilities in the province of Alberta. SUMMARY We are looking for a Shipping and Receiving Coordinator that supports the efficient movement, receipt and control of plants, materials and supplies. The position coordinates inbound and outbound shipments, prepares shipping documentation, arranges transportation, verifies received quantities and maintains accurate transactions in the ERP system. This position will be reporting to the shipping manager. The coordinator is also responsible for day-to-day inventory control, including monitoring stock, reconciling physical inventory with system records, supporting monthly counts and coordinating transfer orders between Bevo locations (Edmonton, Medicine Hat, Langley, Aldergrove, and Pitt meadows). The role works closely with operations, procurement and other internal teams to help prevent shortages, resolve discrepancies and meet daily shipping requirements. RESPONSIBILITIES Shipping and Freight Coordination * Plan, prepare and prioritize outgoing orders according to customer requirements and delivery schedules. * Coordinate with Operations to meet daily shipping objectives and communicate changes, delays or shipment priorities. * Verify customer sales orders and shipment documentation. * Prepare bills of lading, packing slips, skid labels, customs documentation and other required shipping records. * Obtain freight quotes and authorization, arrange domestic and international transportation and returns, and seek the best overall value for the company. * Enter and maintain accurate customer shipment information in the ERP system. Receiving * Receive incoming plants, raw materials, equipment and supplies and verify quantities and documentation for accuracy. * Inspect received shipments for visible damage, shortages, overages or incorrect items and promptly report discrepancies. * Record receipts accurately and promptly in the ERP system for inventory purposes. * Work with procurement, suppliers, carriers and internal departments to resolve receiving or delivery discrepancies. * Maintain organized receiving records and supporting documentation. Inventory Control * Track incoming and outgoing plants, raw materials, supplies, equipment and stock movements. * Monitor inventory levels and help identify potential or unexpected shortages that could affect operations or production. * Digitally manage inventory and prepare accurate inventory reports as required. * Coordinate monthly physical counts of hardgoods and biological assets and reconcile differences between physical stock and ERP records. * Verify incoming and transplanted plant quantities and investigate variances. * Create, process and monitor transfer orders between Edmonton, Medicine Hat, Langley, Aldergrove and Pitt Meadows. * Review incoming and outgoing orders to ensure inventory movements are recorded completely and accurately. * Manage and track inventory supplies required for temporary foreign workers. Additional Support * Take active part in Health & Safety program. * Help with creating SOPs for the department. * Other administrative support as required. REQUIRED SKILLS OR EXPERIENCE * High school diploma or equivalent. * Previous experience in shipping, receiving, dispatch, freight, brokerage, inventory control or a related operational environment. * Experience using ERP or inventory management software. * Experience preparing shipping documentation and entering shipping, receiving or inventory transactions. * Forklift license is necessary. * Strong attention to detail, numerical accuracy and problem-solving skills. * Strong organizational and time-management skills, with the ability to manage changing priorities. * Clear written and verbal communication skills and the ability to work effectively across departments. * Working knowledge of Microsoft Office, particularly Excel and Outlook. * Legally entitled to work full-time in Canada. ADDITIONAL REQUIREMENT * Reliable transportation to the work location. * Ability to work in office, warehouse, receiving and greenhouse environments and comply with all site requirements. * Schedule flexibility may occasionally be required to support shipping deadlines, inventory counts or urgent operational needs. POSITION DETAILS * Pay – CAD $22-$25 per hour * Permanent, Full-time, In office WHAT WE OFFER * Competitive base compensation. * Health benefits after 90 days. * Employer-matched Group RRSP after one year of employment. * Opportunities for learning and growth. * Free parking. Recruitment Scams Be cautious of recruitment scams. Bevo does not charge any fees to candidates at any stage of the hiring process. If you suspect fraudulent activity, please avoid sharing personal information and report it through the appropriate channels. Non-Discrimination Statement Bevo is committed to equal opportunity and does not discriminate against any applicant on the basis of characteristics protected by applicable law. Privacy Information collected and processed as part of your Bevo Careers profile, as well as any job application you submit, will be handled in accordance with applicable data protection and confidentiality practices.

What you’ll do

The Shipping and Receiving Coordinator manages the movement, receipt, and control of plants and supplies while maintaining accurate records in the ERP system. They coordinate shipments, verify inventory levels, and collaborate with internal teams to resolve discrepancies and meet operational requirements.

Requirements

Candidates must have a high school diploma and previous experience in shipping, receiving, or inventory control environments. Proficiency in ERP software and Microsoft Office is required, along with a valid forklift license and the ability to work in various on-site environments.

Benefits

• Health benefits
• Employer-matched Group RRSP
• Free parking

Listed skills

• Time management · Preferred
• Inventory Control · Preferred
• Problem solving · Preferred
• Receiving · Preferred
• Microsoft Excel · Preferred
• Forklift operation · Preferred
• Documentation · Preferred
• Communication · Preferred
• Logistics · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Shipping · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Shipping
• Receiving
• Inventory control
• ERP software
• Forklift operation
• Logistics
• Freight coordination
• Documentation
• Data entry
• Microsoft Office
• Excel
• Outlook
• Problem-solving
• Time management
• Communication
• Organizational skills
• Freight Brokerage
• Freight Quotes
• Bill Of Lading
• Shipping And Receiving
• Administrative Support
• Inventory Monitoring
• Forklift Certification
• Microsoft Excel
• Biology
• Procurement
• Confidentiality
• Information Privacy
• Enterprise Resource Planning
• Sales
• Warehousing
• Inventory Control
• Inventory Management
• Inventory Management System
• Problem Solving
• Microsoft Outlook
• Operations
• Physical Inventory
• Time Management
• Verbal Communication Skills
• Wholesaling
• Authorization (Computing)
• Coordinating
• Dispatching
• Detail Oriented
• Shipping Management

Job areas

• Logistics
• Manufacturing
• Agriculture
• Administrative
• Trades
• Shipping and Receiving Coordinator
• Warehouse / Distribution Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Helpers, Laborers, and Material Movers, Hand
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

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