Maintenance Coordinator

Job summary

The Maintenance Coordinator manages equipment data, schedules preventative maintenance, and ensures data integrity within the CMMS. They also generate performance reports, manage corrective work orders, and provide training to end users.

Job details

SUMMARY The Maintenance Coordinator is responsible for equipment data collection job plan documentation, job plan tasking, preventative maintenance scheduling, data reporting and CMMS end user training. Ensures adherence to policies and procedures ensuring data integrity, quality planning, and KPI work order metrics are achieved by team. KEY DUTIES & RESPONSIBILITIES Asset Management * Maintains and updates equipment data base and preventative maintenance program. * Provides data collection procedures, forms and checklists to support data inputs into service maintenance management database. * Provides suggestions and assists with improvement of relevant procedures and resources. * Provides quality and efficient asset based preventative maintenance program. Preventative Maintenance Scheduling * Creates preventative maintenance schedules based on assets. * Reviews and updates work schedules taking into consideration factors including but not limited to current workload and geographical proximity to facilities or specific site conditions. * Generates reports to review Technician workload with team and managers. * Provides resource allocation recommendations to assist with optimizing resource utilization. Job Plan Documentation * Liaises with relevant stakeholders to gather work procedures in order to prepare and/or maintain related job plans. * Provides suggestions on applicable job plans based on asset or job requirements. Inspection / Service Report * Reviews preventive maintenance inspection reports. * Create and management of corrective maintenance work orders. * Manage asset permits and certifications. Reporting * Generates data and prepares various reports to managers and team. * Reviews reports and communicates observations and recommendations to operations team. End User Training * Provides training to CMMS end users. * Other duties as assigned. KNOWLEDGE & SKILLS * 1 to 3 years of facility services administration work experience. * Community college diploma or equivalent training (e.g. RPA, CET) * Strong administrative and organizational skills. * Strong attention to detail and data accuracy. * Ability to communicate clearly and effectively with others for the purpose of data exchange, clarification and follow up. * Ability to capture work procedures provided by others accurately and prepare accurate job plans. * Ability to create accurate maintenance schedules based on contract requirements. * Proficient with MS Office suite of applications along with ability to quickly learn new software applications and information systems. * Proficient with MS Copilot. Licenses and/or Professional Accreditation * None required. This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role. 47,118 - $58,897

What you’ll do

The Maintenance Coordinator manages equipment data, schedules preventative maintenance, and ensures data integrity within the CMMS. They also generate performance reports, manage corrective work orders, and provide training to end users.

Requirements

Candidates must have 1 to 3 years of experience in facility services administration and a community college diploma or equivalent training. Proficiency in MS Office and strong organizational and data accuracy skills are required.

Listed skills

• Asset Management · Preferred
• MS-Office · Preferred
• Reporting · Preferred
• Technical Documentation · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Asset Management
• Preventative Maintenance Scheduling
• CMMS
• Data Collection
• Work Order Management
• Facility Services Administration
• Data Accuracy
• MS Office
• MS Copilot
• Reporting
• Technical Documentation
• Resource Allocation
• Quality Planning
• KPI Tracking
• Communication
• End-User Training And Support
• Key Performance Indicators (KPIs)
• Planning
• Management
• Operations
• Information Systems
• Corrective Maintenance
• Preventive Maintenance
• Detail Oriented
• Organizational Skills
• Microsoft Office
• Robotic Process Automation
• Data Integrity
• Quick Learning
• Scheduling
• Data Reporting
• Resource Utilization
• Data Exchange
• Checklists
• Microsoft Copilot
• Maintenance Scheduling

Job areas

• Administrative
• Engineering
• Management & Leadership
• Data & Analytics
• Maintenance Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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