Project Administrator (12 Month Contract)

SUMMARY The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements. KEY DUTIES & RESPONSIBILITIES Project Set Up * Inputs project information into databases and completes project set up process Project Tracking and Documentation * Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc. * Monitors project progress and timelines and prepares status reports to assist with timely project delivery. Project Financial Administration * Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems. * Executes the purchase order process. * Reconciles purchase orders to invoices to ensure accuracy. Project Reporting * Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc. * Reviews and communicates risks to Project Managers. Project Close Out Administration * Executes project close out requirements. * Gathers and ensures receipt and sign-off of all project documentations. Files project documentations. * Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid. * Reviews and reconciles actual project expenses against cost estimates. * Other duties as assigned. KNOWLEDGE AND SKILLS * Community college diploma * 1 to 3 years of project administration or administrative work experience * Strong administrative and organizational skills * Ability to provide project administration support * Ability to maintain accurate data * Strong attention to detail and data accuracy * Ability to extract and compile data into reports * Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up * Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications Licenses and/or Professional Accreditation * Demonstrates an interest in pursuing Project Management Institute Accreditation This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role. #LI-JP1

The Project Administrator is responsible for maintaining project documentation, managing project setup, and overseeing financial administration tasks. They also prepare progress reports, monitor timelines, and execute project close-out requirements.

Candidates must possess a community college diploma and 1 to 3 years of relevant administrative experience. Strong organizational skills, attention to detail, and proficiency in MS Office applications are required.

• Attention to detailPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Project administration
• Project documentation
• Financial administration
• Data entry
• Reporting
• Purchase order processing
• Vendor management
• MS Office
• MS Project
• MS Excel
• MS Outlook
• Organizational skills
• Attention to detail
• Risk communication
• Data reconciliation
• Project Documentation
• Organizational Skills
• Project Administration
• Project Delivery
• Financial Close
• Quick Learning
• Microsoft Excel
• Communication
• Data Exchange
• Financial Systems
• Invoicing
• Key Performance Indicators (KPIs)
• Project Management
• Taking Meeting Minutes
• Microsoft Outlook
• Microsoft Office
• Microsoft Project
• Order Processing
• Project Management Institute (PMI) Methodology
• Timelines
• Project Closure
• Detail Oriented

• Administrative
• Finance & Accounting
• Management & Leadership
• Project Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week