Purchase Order Administrator

Job summary

The Purchase Order Administrator is responsible for executing the purchase order process, including preparing, sending, and filing orders while ensuring accuracy. They also act as a primary contact for supplier inquiries and ensure compliance with company policies and government regulations.

Job details

SUMMARY The Purchase Order Administrator is responsible for executing the purchase order process KEY DUTIES & RESPONSIBILITIES * Executes the purchase order process according to established processes and by utilizing financial information management system (i.e. Oracle) * Acts as a first level of contact for supplier inquiries * Prepares, sends and files purchase orders * Reviews contracts for pricing and enters accurate pricing information into the purchase orders * Reviews purchase order values to contract pricing values to ensure accuracy * Codes purchase order lines * Calculates tax values * Prepares reports including but not limited to purchase order summary reports * Oversees policy adherence and ensures compliance to government regulations * Supports the Sourcing Coordinator’s duties where required * Makes contract amendments where required * Other duties as assigned EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET) JOB-RELATED EXPERIENCE: More than one year up to three years KNOWLEDGE AND SKILLS * Strong attention to detail along with very high data accuracy * Ability to process a high volume of data accurately * Ability to perform basic mathematical calculations accurately – add, subtract, multiply, divide * Ability to interpret pricing schedules within contracts and capture accurate information into a purchase order * Ability to communicate clearly and effectively with others for the purpose of data clarification and exchange * Computer proficiency with ability to learn new information systems quickly * Strong administrative skills Licenses and/or Professional Accreditation * None required At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success! This is a regular, full-time position with a salary range of $44,303 - $52,121 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role. #LI-JP1

What you’ll do

The Purchase Order Administrator is responsible for executing the purchase order process, including preparing, sending, and filing orders while ensuring accuracy. They also act as a primary contact for supplier inquiries and ensure compliance with company policies and government regulations.

Requirements

Candidates must possess a community college diploma or equivalent training and have between one and three years of relevant experience. Strong attention to detail, data accuracy, and proficiency with financial information management systems like Oracle are essential.

Listed skills

• Compliance · Preferred
• Communication · Preferred
• Reporting · Preferred
• Oracle · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchase order process
• Oracle
• Data accuracy
• Contract review
• Pricing analysis
• Mathematical calculations
• Administrative skills
• Communication
• Policy adherence
• Compliance
• Reporting
• Computer proficiency

Job areas

• Administrative
• Finance & Accounting