Senior Proposal Coordinator

Job summary

Senior Proposal Coordinator Permanent | Full-time Location: Canada – candidates must be currently located in Canada Salary: $80,000 - $95,000 Our client is a global, service-based systems integrator with a strong reputation for customer service and a values-led culture. They are looking for an experienced Senior Proposal Coordinator to lead complex, strategic proposal efforts from kick-off through final submission. This is a full lifecycle role. You will own the proposal process end to end, coordinating cross-functional contributors, driving compliance and quality, and ensuring deliverables…

Job details

Senior Proposal Coordinator Permanent | Full-time Location: Canada – candidates must be currently located in Canada Salary: $80,000 - $95,000 Our client is a global, service-based systems integrator with a strong reputation for customer service and a values-led culture. They are looking for an experienced Senior Proposal Coordinator to lead complex, strategic proposal efforts from kick-off through final submission. This is a full lifecycle role. You will own the proposal process end to end, coordinating cross-functional contributors, driving compliance and quality, and ensuring deliverables are accurate and submitted on time. You will also play a mentoring role, supporting the training and development of junior Proposal Coordinators. What you'll be doing Leading RFP, RFI, and RFQ analysis to shape proposal approach, plan, and schedule, including milestones, compliance requirements, and risks Leading proposal kick-off meetings and coordinating input from sales, engineering, and other internal stakeholders Writing key proposal content, including cover letters, executive summaries, and technical narratives Reviewing proposal content from junior coordinators for compliance, clarity, and accuracy Managing communication with stakeholders throughout the proposal cycle, flagging risks and delays early Supporting continuous improvement of proposal templates, tools, and processes What you'll need A minimum of five years' progressive experience in RFP proposal development, including writing, cross-functional coordination, compliance review, and management of complex responses through the full lifecycle APMP Foundation-level certification (required) Strong judgement in using AI tools for research, content development, and editing, with the ability to validate outputs and protect sensitive information Excellent written and verbal communication skills, with the ability to translate technical input into clear, client-ready content Strong organisational skills and the ability to manage multiple proposals and shifting priorities simultaneously Proficiency in Microsoft Outlook, SharePoint, Excel, Word, and PowerPoint Desirable Experience in a technical, construction, or systems integration environment Experience with RFP software solutions Adobe InDesign knowledge Travel: Up to 10% a year, for internal meetings and proposal support. This is a fantastic opportunity for an experienced proposal professional to join a well-established, global organisation with a genuine focus on culture and career development. For more information, please contact Ben Hannon at ben_hannon@bidsolutions.co.uk

What you’ll do

Lead the full lifecycle of complex, strategic proposal efforts from initial analysis through to final submission. Coordinate cross-functional contributors, manage stakeholder communication, and mentor junior coordinators to ensure high-quality, compliant deliverables.

Requirements

Requires at least five years of progressive experience in RFP proposal development and a mandatory APMP Foundation-level certification. Candidates must possess strong technical writing skills and proficiency in using AI tools for content development and research.

Listed skills

• Customer service · Preferred
• Technical · Preferred
• analysis · Preferred
• Client · Preferred
• Compliance · Preferred
• Process · Preferred
• Communication · Preferred
• Accuracy · Preferred
• Development · Preferred
• Time · Preferred
• Customer · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• RFP Development
• RFI Analysis
• RFQ Analysis
• Proposal Writing
• Compliance Review
• Stakeholder Management
• Project Management
• Mentoring
• APMP Foundation Certification
• AI Tool Utilization
• Technical Writing
• Microsoft Outlook
• SharePoint
• Excel
• Word
• PowerPoint