Personal Assistant

Job summary

Manage the founder’s calendars, correspondence, meetings, client records, and administrative tasks while maintaining confidentiality and professional communication. Support wedding planning by tracking timelines and action items, researching vendors and services, preparing planning materials, and coordinating logistics and social media administration as needed.

Job details

Company: Bidmeshk Corp Location: Remote Job Type: Part-Time Reports To: Founder About Bidmeshk Corp Bidmeshk Corp is a luxury wedding planning company based in Toronto, specializing in elegant, high-end celebrations across the Greater Toronto Area. We create refined, personalized wedding experiences for discerning clients, coordinating every detail with exceptional care, style, and professionalism. We are seeking a highly organized, discreet, and proactive Remote Personal Assistant to support the founder and planning team with daily administrative, scheduling, communication, and client-coordination tasks. Position Summary The Remote Personal Assistant will provide dependable administrative and organizational support for Bidmeshk Corp. This role requires excellent communication, strong attention to detail, confidentiality, and the ability to manage multiple priorities in a fast-paced luxury wedding environment. The ideal candidate is polished, resourceful, and comfortable supporting high-profile clients and detailed event planning work remotely. Key Responsibilities • Manage and maintain calendars, appointments, meetings, and important deadlines. • Monitor, organize, and respond to emails; prioritize urgent matters and draft professional correspondence. • Schedule virtual meetings with clients, vendors, venues, and internal team members. • Assist with client onboarding, follow-ups, and maintaining organized client records. • Support wedding planning projects by tracking timelines, tasks, contracts, and outstanding action items. • Conduct online research for venues, vendors, décor, rentals, transportation, and other wedding-related services. • Prepare documents, spreadsheets, presentations, itineraries, and planning checklists. • Maintain digital files, shared folders, contact lists, and company records with accuracy. • Assist with travel arrangements, reservations, and event-related logistics as needed. • Support social media administration, including scheduling posts, organizing content, and monitoring messages when required. • Coordinate with vendors and service providers professionally on behalf of the company. • Handle confidential client and business information with complete discretion. • Complete other administrative and personal-assistant tasks as assigned. Qualifications • Previous experience as a Personal Assistant, Virtual Assistant, Executive Assistant, Administrative Assistant, or in a similar role preferred. • Strong written and verbal communication skills with a professional, polished tone. • Excellent organizational, time-management, and multitasking abilities. • High level of attention to detail and ability to work independently. • Proficiency with Google Workspace, Microsoft Office, email, calendars, Zoom, and shared document platforms. • Experience with CRM systems, project-management tools, or social media platforms is an asset. • Interest in or experience with weddings, luxury events, hospitality, or client services is preferred. • Reliable internet connection and a quiet, professional remote work environment. • Availability to occasionally support evening or weekend event-related tasks, as needed. Core Competencies • Discretion and confidentiality • Professionalism and client-focused service • Strong prioritization and follow-through • Adaptability in a deadline-driven environment • Clear, proactive communication • Luxury-service mindset and attention to presentation What We Offer • Fully remote position • Opportunity to support a growing luxury wedding planning brand • Exposure to high-end weddings, vendors, and event coordination • Supportive, detail-oriented team environment • Competitive compensation based on experience

What you’ll do

Manage the founder’s calendars, correspondence, meetings, client records, and administrative tasks while maintaining confidentiality and professional communication. Support wedding planning by tracking timelines and action items, researching vendors and services, preparing planning materials, and coordinating logistics and social media administration as needed.

Requirements

Previous experience in a personal, virtual, executive, or administrative assistant role is preferred, along with strong communication, organization, time management, attention to detail, and independent work skills. Candidates should be proficient with Google Workspace, Microsoft Office, email, calendars, Zoom, and shared document platforms; wedding, luxury events, hospitality, CRM, project-management, or social media experience is an asset.

Benefits

• Fully Remote Position
• Exposure To High-End Weddings, Vendors, And Event Coordination
• Supportive Team Environment

Listed skills

• scheduling · Preferred
• document preparation · Preferred
• Vendor Coordination · Preferred
• written communication · Preferred
• Time management · Preferred
• Multitasking · Preferred
• Google Workspace · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Email Management
• Scheduling
• Client Coordination
• Project Tracking
• Online Research
• Document Preparation
• Digital File Management
• Travel Arrangements
• Social Media Administration
• Vendor Coordination
• Confidentiality
• Written Communication
• Time Management
• Multitasking
• Google Workspace

Job areas

• Administrative
• Hospitality
• Customer Service & Support
• Creative & Media