Production Assistant

Job summary

Organize schedules, track deliverables, maintain production records, and coordinate communication and reporting across departments. Support meetings, bookings, asset and file tracking, and administrative tasks to help creative and technical teams meet production timelines and workflows.

Job details

Company Description Big Bad Boo Studios is a production and distribution company dedicated to creating high-quality, character-driven content for children. With offices in Vancouver, New York, and Vienna, the studio produces acclaimed series such as Galapagos X, The Bravest Knight, 16 Hudson, 1001 Nights, Lili & Lola, and Babak & Friends. Its shows have aired on major platforms including PBS, Shaw TV, Oznoz, YouTube, and Amazon Prime Video, and have received numerous industry nominations and awards. Big Bad Boo offers end-to-end animation services, including pre-production, animation, and post-production, working with leading writers, storyboard artists, voice actors, and production crews. The studio continues to expand its slate with multiple original series currently in production. Role Description The Production Assistant role at Big Bad Boo Studios is a contract position based in Vancouver, in our Yaletown studio, supporting the main production offices. Tasks include organizing schedules, tracking deliverables, and maintaining up-to-date production documentation such as time sheets, schedules, budgets, invoices among other things. Day-to-day responsibilities include coordinating communication between departments, preparing and distributing production reports, and assisting with asset tracking and file management. The Production Assistant helps with booking sessions, organizing meetings, taking detailed notes, and following up on action items to keep projects running smoothly. The role may also involve supporting creative and technical teams with basic administrative tasks and ensuring adherence to production timelines and workflows. Qualifications Looking for someone with at least 2 years of experience. Strong organizational and coordination abilities, including scheduling, document management, and maintaining production trackers. Proficiency with office and collaboration tools (e.g., spreadsheets, shared drives, project management software) and comfort working in a digital production environment. Clear written and verbal communication skills, with the ability to liaise professionally between creative, technical, and management teams. Attention to detail and reliability in handling multiple tasks, tracking deadlines, and following up on outstanding items. Interest in animation, children’s media, or television production; prior experience in a production or administrative support role is an asset. Basic understanding of animation or post-production workflows is beneficial, though not required. Relevant education or training in film, media, communications, or a related field is preferred but equivalent experience is also valued.

What you’ll do

Organize schedules, track deliverables, maintain production records, and coordinate communication and reporting across departments. Support meetings, bookings, asset and file tracking, and administrative tasks to help creative and technical teams meet production timelines and workflows.

Requirements

At least two years of experience, strong organizational and coordination abilities, proficiency with office and collaboration tools, and clear written and verbal communication skills are sought. Interest in animation, children’s media, or television production is expected; production support experience and basic knowledge of animation or post-production workflows are assets, while relevant education or training is preferred.

Listed skills

• scheduling · Preferred
• Attention to detail · Preferred
• written communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Scheduling
• Document Management
• Production Tracking
• Communication Coordination
• Production Reporting
• Asset Tracking
• File Management
• Meeting Coordination
• Note-Taking
• Deadline Tracking
• Attention to Detail
• Written Communication
• Verbal Communication
• Office and Collaboration Tools
• Animation Production Workflows

Job areas

• Creative & Media
• Administrative