Event Coordinator

Job summary

Plan and deliver fundraising events, managing sponsorships, registrations, donations, logistics, volunteers, committees, and event partners. Coordinate promotional efforts with internal managers, track event results, and prepare post-event reports to improve future initiatives.

Job details

EVENT COORDINATOR Big Brothers Big Sisters, Serving Grand Erie, Halton and Hamilton POSTED: Tuesday October 13, 2026 CLOSING: Wednesday October 28, 2026, 11:59 p.m. START DATE: Monday November 23, 2026 TYPE: Part-time (21 hours per week), some evening/weekends required LOCATION: Hybrid (remote, office + community-based events) HOURLY WAGE: $24-$27 per hour DOWNLOAD POSTING: POSTING_Event Coordinator (2026) The Opportunity If you’re passionate about making a difference in the lives of young people, enjoy bringing creativity and organization together, enjoy connecting with people, love working alongside sponsors, donors, and volunteers to make events truly special, this role will be a great fit for you. Reporting to the Manager, Fund Development, the Event Coordinator will lead the planning, organization and delivery of Big Brothers Big Sisters, Serving Grand Erie, Halton and Hamilton’s Signature Fundraising Events. About Big Brothers Big Sisters For over 100 years, BBBS has been championing the health and wellbeing of youth. We step in before it’s too late, to help prevent the physical and mental effects of adverse childhood experiences. We ensure children as young as 6 are supported by caring adults as they overcome these adversities, helping them to do better in life – physically, mentally, socially, emotionally, and academically. With a history as a community leader and champion for young people, BBBS operates with the belief that all young people deserve to realize their full potential. Many children and youth in our community struggle with societal barriers and face adversities in their lives like detrimental living conditions, family violence, risk factors for mental health, school issues and identity challenges. These barriers, or Adverse Childhood Experiences (ACEs), cause the presence of toxic stress in a young person’s life, which if not reduced or eliminated, can lead to long term harmful physical, mental, and social outcomes. Research informs us though, that the presence of one caring and committed adult relationship in the life of a young person with ACEs, is the best predictor of the reduction of toxic stress and therefore allows for the growth of self-esteem, resiliency, healthy relationships, and future potential. The role of BBBS is to ensure that young people who need us the most are matched with that caring and committed adult who begins a life-changing relationship and igniting the potential in young people. Key Responsibilities • Plan and execute a variety of fundraising events (e.g. Golf Tournaments, Bowl for Kids Sake, BIG Breakfast) • Secure sponsorships, event registration and in-kind donations through strong relationship-building and stewardship • Manage fundraising event logistics: timelines, venues, vendors, permits, volunteers and on-site operations • Work with the Manager, Fund Development and the Manager, Marketing and Communications on promotional strategies and materials • Recruit, train and support event volunteers to ensure positive and engaging experiences • Serve as the lead contact for event committee members and partners • Track event metrics and prepare post-event reports to evaluate impact and improve future initiatives • Attend meetings, training and organizational events as required • Maintain confidentiality, uphold all BBBS policies and values and protect the privacy of donors and fellow volunteers The Ideal Candidate • Minimum 2-years of event planning or coordination experience (non-profit experience an asset) • Post-secondary education in Event Management, Fundraising, or related field (or equivalent experience) • Excellent organizational and time management skills; ability to manage multiple priorities • Strong communication and relationship-building skills • Creative problem-solving abilities and keen attention to detail • Proficiency in Microsoft Office Suite; experience with donor databases/CRM systems is an asset • Ability to work flexible hours, including evenings and weekends, to support events • Passion for the mission and vision of Big Brothers Big Sisters • You are passionate about helping young people have the opportunities they need to develop and thrive. • You have a personal and professional commitment to equity, diversity, inclusion, and accessibility. • You are a storyteller and love to communicate the impact of donor support. • You demonstrate collaborative leadership skills to motivate and guide effective teams toward a common vision where not only goals are met, but everyone feels respected and a part of the success. Qualifications & Key Competencies • Leadership: Ability to inspire teams, foster collaboration, and drive results • Donor-Centered and Storytelling Communications: Skilled at conveying stories of impact in a professional, engaging way • Interpersonal Skills: Strong ability to build relationships and work effectively in a team environment with staff, volunteers, donors, and the public • Commitment to EDI (equity, diversity, and inclusion): Cultural competency by engaging effectively with diverse communities and donors, fostering inclusive approaches, and advocating for social justice causes, aligning fundraising strategies with the organization’s commitment to EDI. • Organizational Skills: Strong attention to detail and the ability to prioritize and organize effectively while maintaining high standards of excellence. • Confidence and Persistence: Resilience and focus in achieving fundraising and organizational goals • Access to a reliable vehicle with appropriate insurance (mileage reimbursement, where applicable) Position Details •Part-time (21 hours per week) position with some evening/weekends required, at $24-$27 per hour depending on experience with intended start date of Monday November 23, 2026. • Hybrid position (remote, office-based and community events) • Valid driver’s license and reliable automobile, mileage will be compensated • Big Brothers Big Sisters will provide any necessary training and support to carry out these duties effectively • Big Brothers Big Sisters will provide any necessary and required equipment and materials • The opportunity to be part of a dynamic team where innovation is celebrated, collaboration is cherished, and every voice is valued. Experience a workplace that fosters creativity, embraces diversity, and encourages professional growth within a supportive and positive atmosphere. How to Apply Please submit a cover letter and resume to Melissa Pelletier, Manager, Fund Development at m.pelletier@bigbrothersbigsisters.ca with the subject line: Event Coordinator Position, by Wednesday October 28, 2026, 4:30pm. BBBS is committed to the principles of equity, diversity and inclusion in the workplace. We aim to hire the best candidate for the position based on their qualifications and merit in terms of knowledge, skills, and experience. BBBS will not discriminate against job applicants on any of the grounds protected by human rights legislation during any phases of the recruitment, screening and hiring process. We welcome applications from persons with disabilities and will provide accommodations during all stages of the hiring process upon request. All hiring managers of BBBS will treat all job applicants with dignity and respect. At no time during the interview process will any questions be asked that touch on any prohibited areas outlined in the Human Rights Code (such as age, ancestry, colour, race, ethnic origin, place of origin, creed, disability, sex/pregnancy, family status, marital status, sexual orientation, gender identity, and gender expression). In accordance with National Standards, the successful applicant must provide a clean and valid Vulnerable Sector Police Check naming Big Brothers Big Sisters of Halton & Hamilton as the employer. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

What you’ll do

Plan and deliver fundraising events, managing sponsorships, registrations, donations, logistics, volunteers, committees, and event partners. Coordinate promotional efforts with internal managers, track event results, and prepare post-event reports to improve future initiatives.

Requirements

Requires at least two years of event planning or coordination experience, with nonprofit experience considered an asset, and post-secondary education in event management, fundraising, or a related field, or equivalent experience. Candidates should have strong organizational, communication, relationship-building, leadership, and problem-solving skills; Microsoft Office proficiency; flexibility for evening and weekend work; and a valid driver’s license and reliable vehicle.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Leadership · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Team Collaboration · Preferred
• Event Logistics · Preferred
• Microsoft Office Suite · Preferred
• Relationship Building · Preferred
• Fundraising · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Event Planning
• Fundraising
• Sponsorship Development
• Donor Stewardship
• Event Logistics
• Volunteer Recruitment and Training
• Relationship Building
• Communication
• Leadership
• Team Collaboration
• Project Coordination
• Time Management
• Creative Problem-Solving
• Attention to Detail
• Microsoft Office Suite
• Donor Database and CRM Systems

Job areas

• Management & Leadership
• Social Services
• Marketing
• Administrative