Production Assistant

Job summary

The Production Assistant supports operations leaders and project teams by managing administrative tasks, HSE documentation, and workforce planning. They also assist with payroll processing, employee onboarding, and maintaining accurate personnel records within HRIS systems.

Job details

Production Assistant We are seeking a Production Assistant to support our operations leaders and teams. The Production Assistant role is responsible for supporting operations leaders and project teams through various administrative and coordinating tasks. This role is based out of Winnipeg, MB. WHAT YOU WILL BE WORKING ON * Monitor and assist with the review and audit of HSE training and certifications, ensuring employee records remain accurate and up to date, and coordinate renewals as required. * Participate in operations meetings, prepare meeting minutes, and track follow-up actions as required. * Review dispatch, commencement, and onboarding documentation to ensure accuracy and completeness. * Assist with the onboarding of office and site employees. * Serve as a resource for craft employees, responding to inquiries related to payroll, contact information updates, employment records, and other administrative matters. * Maintain employee files and personnel documentation, ensuring records are accurate, complete, and compliant. * Assist with processing employee status changes, transfers, and exits. * Assist with resource and workforce planning and tracking, supporting project staffing requirements. * Assist with payroll administration, timekeeping reviews, timesheet processing, and employee payroll inquiries. * Maintain data integrity within HRIS and workforce planning systems. * Prepare, maintain, and distribute reports and workforce data for operations leaders. * Support recruitment activities, including career fairs, community partnerships, interview coordination, candidate communications, and onboarding preparation. * Assist in coordinating employee events, recognition programs, service awards, announcements, and internal communications. * Provide administrative support to project and operations teams, including document management, correspondence, and reporting. * Assist with the preparation of presentations and other business materials. * Perform other related duties as assigned. WHAT WE ARE LOOKING FOR * A combination of education and experience in both administration and trades will be considered. * Experience in a construction, industrial, or project-based environment, is considered an asset. * Previous experience in administrative, operations, workforce coordination, project support, or human resources, role in the construction industry is an asset. * Experience working with unions is considered an asset. * Strong understanding of construction site operations, workforce logistics, and craft workforce requirements is preferred. * Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. * Experience with HRIS, payroll, workforce management, or project management systems is considered an asset. * Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. * Excellent interpersonal, customer service, and communication skills, with the ability to build effective working relationships with office and field personnel. * Demonstrated attention to detail and commitment to maintaining accurate records and data. * Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information. FOR THOSE WHO SEEK TO REDEFINE The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. WHAT WE BELIEVE IN WE PUT SAFETY FIRST A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. WE LEAD WITH HONESTY We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. WE ARE STRONGER TOGETHER Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. WE ARE DRIVEN TO DO GREAT WORK We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. WE CREATE OPPORTUNITY Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

What you’ll do

The Production Assistant supports operations leaders and project teams by managing administrative tasks, HSE documentation, and workforce planning. They also assist with payroll processing, employee onboarding, and maintaining accurate personnel records within HRIS systems.

Requirements

Candidates should have a combination of education and experience in administration and trades, with preference given to those with a background in construction or industrial environments. Proficiency in Microsoft Office and experience with workforce management or HR systems is highly valued.

Listed skills

• Time management · Preferred
• Workforce Coordination · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred
• Onboarding · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Workforce coordination
• Payroll administration
• HSE training compliance
• HRIS management
• Document management
• Project support
• Microsoft Office Suite
• Timekeeping
• Onboarding
• Data integrity
• Communication skills
• Organizational skills
• Time management
• Interpersonal skills
• Construction operations
• Document Management
• Administrative Support
• Continuous Development
• Workplace Inclusivity
• Ability To Meet Deadlines
• Microsoft Excel
• Auditing
• Construction
• Customer Service
• Communication
• Confidentiality
• Creativity
• Tillage
• Data Integrity
• Human Resources Information System (HRIS)
• Leadership
• Psychology
• Humility
• Internal Communications
• Labor Relations
• Project Management
• Taking Meeting Minutes
• Microsoft Outlook
• Microsoft Office
• Operations
• Microsoft PowerPoint
• Presentations
• Workforce Planning
• Time Management
• Workforce Management
• Environment Health And Safety
• Coordinating
• Detail Oriented
• Payroll Administration

Job areas

• Construction
• Administrative
• Human Resources
• Logistics
• Management & Leadership
• Production Assistant
• Production Worker
• Assemblers Not Elsewhere Classified
• Production Workers, All Other