Accounts Payable Specialist

Job summary

The Accounts Payable Specialist is responsible for the full accounts payable cycle, including high-volume invoice processing, data entry, and vendor account management. They will also handle weekly disbursements, cost coding, and assist with month-end reconciliations and year-end audits.

Job details

JOB TITLE: Accounts Payable Specialist JOB STRUCTURE: Full-Time, Permanent -Hybrid LOCATIONS: Markham On, ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Accounting and Finance team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. Black & McDonald Limited is actively seeking an Accounts Payable Specialist located in Markham, Ontario to ensure timely and accurate posting and payment of accounts payables and general clerical duties such as posting of material transfers, filing, etc. You will have the confidence to own these responsibilities and ensure that the full A/P cycle is completed each month. Duties and responsibilities include but are not limited to: Accurate data entry and posting of high-volume invoices (i.e. PO, subcontract and non-PO) Ensuring invoices match purchase orders (2- and 3-way match) Ensure discounts are taken Obtaining approval of invoices prior to payment (i.e. employee expenses) Process weekly disbursements (i.e. cheques / EFT / online payments) Complete detailed cost coding of vendor invoices in excel format Responding to internal & external inquiries within 48 hours Accounts payable days at 45 days or more Monthly general ledger and subledger reconciliation Manage all vendor accounts; reconcile vendor statements Review, input and process bill payments on a timely basis Responsible for maintaining a schedule of accounts payable to ensure that bill payments are prioritized for cashflow management Reviews and processes accounts payable transactions accurately and timely, ensuring proper procedures are followed and deadlines are met. Communicates with vendors and internal customers, when necessary, to correct and modify invoices/payments Assist with administrative duties as assigned Assist with year-end accruals and audits COMPETENCY REQUIREMENTS Communicates Effectively Holds Self and Others Accountable Problem Solving and Innovation Teamwork and Collaboration Values and Respects Others Maximizes Business Performance and Team Effectiveness EDUCATION REQUIREMENTS Degree or Diploma in an accounting related field. WORK EXPERIENCE REQUIREMENTS 3-5 years’ experience in Accounts Payable profession SKILLS, ABILITIES, AND OTHER REQUIREMENTS Advanced user of: MS Excel JD Edwards or an Oracle-based ERP system is considered an asset Proven ability to handle high volume (100 invoices/day), meet deadlines, and prioritize workload This is a full-time position with an annual salary range of $50,000 to $63,000. The starting salary will be determined based on the candidate’s experience, education, and overall competencies Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. #LI-RM1

What you’ll do

The Accounts Payable Specialist is responsible for the full accounts payable cycle, including high-volume invoice processing, data entry, and vendor account management. They will also handle weekly disbursements, cost coding, and assist with month-end reconciliations and year-end audits.

Requirements

Candidates must have 3-5 years of experience in the accounts payable profession and possess a degree or diploma in an accounting-related field. Proficiency in MS Excel is required, with experience in JD Edwards or Oracle-based ERP systems considered an asset.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Data Entry
• Invoice Processing
• Purchase Order Matching
• Cost Coding
• General Ledger Reconciliation
• Vendor Management
• Disbursement Processing
• MS Excel
• JD Edwards
• Oracle ERP
• Financial Reporting
• Communication
• Problem Solving
• Time Management
• Accounts Payable Processing
• High Volume Invoicing
• Ability To Meet Deadlines
• Strong Work Ethic
• Administrative Functions
• Microsoft Excel
• Accounting
• Accruals
• Auditing
• Reconciliation
• Management
• Clerical Works
• Discounts And Allowances
• Electronic Funds Transfer
• Finance
• General Ledger
• Innovation
• Invoicing
• Team Effectiveness
• Filing
• Teamwork

Job areas

• Finance & Accounting
• Administrative
• Accounts Payable Specialist
• Accounts Payable / Receivable Clerk
• Accounting Associate Professionals
• Bookkeeping, Accounting, and Auditing Clerks