Fleet Administrator - Co op -Winter 2027

Job summary

The Fleet Intern will support the management of over 2,000 vehicles and drivers by performing administrative tasks, data entry, and report preparation. They will also contribute to analytical projects, process mapping, and the development of workflow automations to improve fleet operations.

Job details

Career Opportunity Fleet Administrator - Co op Winter 2027 BUILD YOUR CAREER AT BLACK & MCDONALD Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time. ABOUT THIS OPPORTUNITY Join Black & McDonald’s Corporate Services Group – Fleet Team as a Winter Co-op! If you are a motivated, curious, and analytical student looking to gain hands on experience and build a strong foundation for your career, this internship is an excellent opportunity. The Fleet Intern role is based in Markham/Thornhill, ON, reporting directly to the Director of Fleet. As a member of our Corporate Fleet team, you will support the team in the management of over 2,000 vehicles and 2,000 drivers across the company. Fleet Intern – Key Responsibilities: • Support analytical projects focused on identifying trends or cost optimization opportunities. • Assist with special automation projects, including developing or testing workflow automations and improving existing digital processes. • Update and maintain fleet related documentation, ensuring accuracy, consistency, and clear version control. • Contribute to process mapping activities to document current workflows, identify gaps, and support continuous improvement initiatives. • Perform day to day administrative tasks within the Fleet department (data entry, report preparation, file management, and system updates). • Help coordinate fleet programs and services supporting the national fleet of vehicles and drivers. • Collaborate with Fleet team members to support ongoing projects and departmental priorities. • Participate in meetings, provide progress updates, and assist with problem-solving and research as needed. COMPETENCY REQUIREMENTS • Communicates Effectively • Holds Self and Others Accountable • Highly Organized • Problem Solving, Analytical and Innovative SKILLS, ABILITIES, AND OTHER REQUIREMENTS • Proficiency in Microsoft Office, with emphasis on Excel • Comfortable with repetitive tasks and high attention to detail • Strong interpersonal skills, displaying superior verbal and written communication skills • Excellent time management and organizational skills • Ability to work on multiple projects • Highly motivated, efficient, and focused • Proven ability to work in a fast-paced, high-volume work environment Expected compensation for this role is a starting pay range between $21-24/hour dependent on education level, skills and experience Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. #LI-RM1

What you’ll do

The Fleet Intern will support the management of over 2,000 vehicles and drivers by performing administrative tasks, data entry, and report preparation. They will also contribute to analytical projects, process mapping, and the development of workflow automations to improve fleet operations.

Requirements

Candidates should be motivated students with strong proficiency in Microsoft Office, particularly Excel, and excellent organizational skills. The role requires high attention to detail, strong interpersonal communication, and the ability to work effectively in a fast-paced environment.

Listed skills

• Microsoft Office · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• report preparation · Preferred
• Process Mapping · Preferred
• Problem solving · Preferred
• Time management · Preferred
• Communication Skills · Preferred
• Attention to detail · Preferred
• Workflow Automation · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Excel
• Data entry
• Report preparation
• File management
• Process mapping
• Analytical skills
• Problem solving
• Time management
• Organizational skills
• Communication skills
• Attention to detail
• Workflow automation
• Fleet management
• Communication
• Management
• Problem Solving
• Workflow Management
• Operational Excellence
• Curiosity
• Innovation
• Continuous Improvement Process
• Detail Oriented
• Organizational Skills
• Research
• Interpersonal Communications
• Customer Service
• Time Management
• Facility Management
• Automation
• Report Writing
• Self-Motivation
• Administrative Functions
• Data Entry
• Version Control
• Corporate Services
• Workflow Automation
• Process Mapping
• File Management

Job areas

• Administrative
• Construction
• Logistics
• Management & Leadership
• Fleet Administrator
• Transportation Supervisor
• Supply, Distribution and Related Managers
• First-Line Supervisors of Transportation Workers, All Other
• First-Line Supervisors of Transportation and Material Moving Workers, Except Aircraft Cargo Handling Supervisors

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