Acquisition Administrator

Job summary

Provide administrative support to the acquisitions team by maintaining transaction files and databases, organizing documentation, and tracking communications, deadlines, and meetings. Coordinate due diligence materials and property visits, prepare reports and spreadsheets, and collaborate with legal, finance, accounting, and operations teams.

Job details

Administrateur(trice), Acquisitions Black Ridge — Montréal, Québec, Canada (Sur place) Sommaire du poste Black Ridge est une société dynamique œuvrant dans le domaine de l’immobilier et de l’investissement. Nous sommes à la recherche d’un(e) Administrateur(trice), Acquisitions afin de fournir un soutien administratif structuré à l’équipe responsable des acquisitions immobilières. La personne recherchée sera responsable de la gestion documentaire, de la mise à jour des dossiers, du suivi des communications et du soutien administratif nécessaire au bon déroulement des transactions d’acquisition. Principales responsabilités Fournir un soutien administratif quotidien à l’équipe des acquisitions. Créer, organiser et maintenir les dossiers liés aux opportunités et transactions immobilières. Effectuer la saisie et la mise à jour des données dans les systèmes internes. Préparer et organiser les documents nécessaires aux analyses et transactions. Assurer le suivi des courriels, demandes d’information et communications avec les courtiers et partenaires. Collecter et classer les documents financiers, juridiques et opérationnels. Maintenir à jour les listes et bases de données des opportunités d’acquisition. Préparer des tableaux, rapports et documents administratifs. Assurer le suivi des échéanciers, réunions et tâches liées aux transactions. Organiser les réunions, appels et visites de propriétés. Soutenir la préparation des dossiers de vérification diligente. Collaborer avec les équipes juridique, financière, comptable et opérationnelle. Veiller à ce que les dossiers d’acquisition soient complets, organisés et à jour. Effectuer des recherches et tâches administratives au besoin. Effectuer toute autre tâche connexe demandée par la direction. Qualifications et compétences Diplôme en administration, immobilier, finance ou domaine connexe, un atout. 1 à 2 ans d’expérience en administration, immobilier, finance ou dans un environnement professionnel similaire. Excellentes compétences organisationnelles. Souci du détail et grande rigueur administrative. Bonne maîtrise de Microsoft Office, particulièrement Excel et Outlook. Excellentes compétences en communication écrite et orale. Capacité à gérer des informations confidentielles. Capacité à gérer plusieurs tâches et échéanciers. Autonomie, professionnalisme et discrétion. Bilinguisme français et anglais, à l’oral comme à l’écrit. Intérêt pour le secteur immobilier, un atout. Ce que nous offrons Une occasion de joindre une société immobilière en croissance. Une exposition au processus d’acquisition et d’investissement immobilier. Un environnement dynamique et entrepreneurial. Une équipe collaborative et professionnelle. Des possibilités de développement et d’évolution de carrière. Une rémunération compétitive selon l’expérience. Type d’emploi : Temps plein Lieu : Montréal, Québec Horaire : Lundi au vendredi Mode de travail : Sur place Acquisition Administrator Black Ridge — Montreal, Quebec, Canada (On-site) Position Summary Black Ridge is a dynamic company operating in the real estate and investment sector. We are seeking an Acquisition Administrator to provide structured administrative support to our real estate acquisitions team. The successful candidate will be responsible for document management, file maintenance, communication follow-up, and the administrative support required to ensure the efficient execution of acquisition transactions. Key Responsibilities Provide day-to-day administrative support to the Acquisitions team. Create, organize, and maintain files related to real estate opportunities and transactions. Enter and update information in internal systems and databases. Prepare and organize documents required for analyses and transactions. Monitor emails, information requests, and communications with brokers and business partners. Collect and organize financial, legal, and operational documentation. Maintain accurate acquisition opportunity lists and databases. Prepare spreadsheets, reports, and administrative documents. Track transaction deadlines, meetings, and required follow-up tasks. Coordinate meetings, calls, and property tours. Support the preparation and organization of due diligence files. Collaborate with legal, finance, accounting, and operations teams. Ensure acquisition files are complete, organized, and up to date. Conduct research and administrative tasks as required. Perform other related duties as requested by management. Qualifications & Skills Diploma or degree in Administration, Real Estate, Finance, or a related field is an asset. 1–2 years of experience in administration, real estate, finance, or a similar professional environment. Excellent organizational skills. Strong attention to detail and administrative accuracy. Proficiency in Microsoft Office, particularly Excel and Outlook. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Ability to manage multiple tasks and deadlines. Professional, organized, and discreet. Fluency in both French and English, spoken and written. Interest in the real estate industry is an asset. What We Offer An opportunity to join a growing real estate company. Exposure to the real estate acquisition and investment process. A dynamic and entrepreneurial work environment. A collaborative and professional team. Opportunities for professional development and career growth. Competitive compensation based on experience. Job Type: Full-time Location: Montreal, Quebec Schedule: Monday–Friday Work Setting: On-site

What you’ll do

Provide administrative support to the acquisitions team by maintaining transaction files and databases, organizing documentation, and tracking communications, deadlines, and meetings. Coordinate due diligence materials and property visits, prepare reports and spreadsheets, and collaborate with legal, finance, accounting, and operations teams.

Requirements

Candidates should have 1–2 years of experience in administration, real estate, finance, or a similar professional environment; a diploma or degree in a related field is an asset. Strong organizational and communication skills, attention to detail, proficiency in Excel and Outlook, discretion with confidential information, and spoken and written fluency in French and English are expected.

Benefits

• Professional Development Opportunities
• Career Growth Opportunities

Listed skills

• written communication · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Management
• File Organization
• Data Entry
• Microsoft Excel
• Microsoft Outlook
• Written Communication
• Verbal Communication
• Attention to Detail
• Confidentiality
• Deadline Management
• Meeting Coordination
• Due Diligence
• Research
• French-English Bilingualism

Job areas

• Administrative
• Finance & Accounting

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