Accounts Receivable Coordinator

Job summary

The Accounts Receivable Coordinator manages incoming payments, processes customer invoices, and maintains detailed transaction records. They also monitor outstanding balances, resolve payment discrepancies, and assist with month-end close activities.

Job details

Our team at Blackline Safety is growing! As a people-driven technology company, with a mission to make sure every worker returns home safely, we drive innovation, practice resiliency, demonstrate leadership, go the extra mile for our customers, and empower our people to be their best. Reporting directly to the Accounts Receivable Supervisor, with daily interaction with the Director of Corporate Accounting, the Accounts Receivable Coordinator will be responsible for various accounting and finance tasks for the Company. The Accounts Receivable Coordinator is responsible for managing incoming payments to ensure accurate and timely processing of customer invoices and receipts. This role involves maintaining detailed records of transactions, monitoring outstanding balances, and following up on overdue accounts to support healthy cash flow. The Coordinator communicates regularly with customers, internal teams, and external stakeholders to resolve payment discrepancies and provide excellent customer service. This position typically includes tasks such as preparing statements, processing payments, posting journal entries, and assisting with month-end close activities. Please note that this is a 6-month term. Key Responsibilities Customer AP Portal Invoice Submissions Submit invoices to customer portals, through tickets, direct invoice entry, by Purchase Order or Cost Center per customer requirement. Learn and master all customer AP portals from submission, status update, coordinating rejections, resubmitting and updating NetSuite with AP portal status. Work with assigned Accounts Receivable person to get correct billing details. Ensure monthly invoices are submitted promptly and any errors or rejections are communicated back or noted for the assigned AR person to follow up immediately. Other Duties Process accounts and incoming payments in compliance with financial policies and procedures. Perform day to day financial transactions, including verifying, classifying, posting and recording accounts receivable data. Prepare invoices, statements of account and bank deposits. Reconcile the accounts receivable subledger to ensure that all payments are accounted for and properly posted. Communicate with clients via phone, email and mail regarding billing matters and coordinate with the sales team to facilitate resolution. Facilitate payment of invoices due by sending statements of account and invoice reminders. Generate financial statements and reports detailing accounts receivable status. Proactive review of accounts receivable aging status and follow up with customers for resolution of outstanding accounts which engaging with management over any problems encountered. About You Minimum 2 years' in a similar role, preferably in a small to mid sized manufacturing/technology environment. Ability to adapt to a dynamic, entrepreneurial, and fast-paced work environment. Excellent organization skills Ability to be proactive and work independently in assuming responsibility for managing multiple priorities. Positive, enthusiastic demeanor with a passion for customer service. Tenacious commitment to results. Excellent oral and written communication abilities with experience of client communications. Excellent computer skills, including experience in MS Excel and MS Word applications, with a willingness to develop a full working knowledge of the Company’s NetSuite ERP system. Total Rewards At Blackline Safety, we offer more than just a job—we offer a career with purpose. Our Total Rewards offerings are designed to support the diverse needs of our global workforce and vary based on employment type and location. They may include: Competitive base salary and annual compensation review Comprehensive health and dental benefits* Mental health and wellness support Flexible work arrangements and hybrid work model for eligible positions Paid vacation, personal and sick days* Professional development opportunities Education funding A collaborative, inclusive, and mission-driven culture Exclusive access to perks and discounts A flexible ‘Dress for Your Day’ environment *Eligibility and coverage vary by employment type and region. Diversity, Equity & Inclusion Blackline Safety is powered by the diversity of our talented employees. We are an equal opportunity employer. We consider all applicants, regardless of age, religion, race, color, ancestry, gender, gender identity or expression, disability, national origin, race, or sexual orientation. We enthusiastically encourage all individuals to apply for positions that fit their passions. If you require accommodation during the recruitment process, please contact us at careers@blacklinesafety.com. We are committed to ensuring an accessible and equitable experience for all candidates. Join Us If you’re passionate about technology, safety, and making a difference, we’d love to hear from you. Apply today and help us build a safer, more connected world. Unauthorized Recruitment Communication Alert We are aware of the instances in which individuals are receiving fraudulent job offers or interview requests that are fraudulently alleged to be from Blackline Safety. Blackline Safety does not request payment or personal financial information at any stage of the recruitment process. Please exercise caution, and do not respond to emails or other communications that are not from a Blackline Safety email address.

What you’ll do

The Accounts Receivable Coordinator manages incoming payments, processes customer invoices, and maintains detailed transaction records. They also monitor outstanding balances, resolve payment discrepancies, and assist with month-end close activities.

Requirements

Candidates must have at least 2 years of experience in a similar role, preferably within a manufacturing or technology environment. Proficiency in MS Excel, MS Word, and the ability to learn the NetSuite ERP system are required.

Benefits

• Health benefits • Dental benefits • Mental health and wellness support • Flexible work arrangements • Paid vacation • Personal days • Sick days • Professional development opportunities • Education funding

Listed skills

• Customer service · Preferred
• Organization skills · Preferred
• Problem solving · Preferred
• Financial Reporting · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Data entry · Preferred
• Payment Processing · Preferred
• Month-End Close · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts receivable
• Invoicing
• Payment processing
• Journal entries
• Month-end close
• Reconciliation
• NetSuite
• MS Excel
• MS Word
• Customer service
• Financial reporting
• Data entry
• Communication
• Organization skills
• Problem solving

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Technology