Corporate Legal Assistant

Job summary

Provide day-to-day administrative support to lawyers in the Corporate practice, including managing calendars and correspondence, coordinating travel and meetings, preparing documents, and maintaining filing systems. Handle expenses, file openings and closings, docketing and billing, and liaise with clients and internal departments on invoices, collections, and reports.

Job details

Blake, Cassels & Graydon LLP (Blakes), one of Canada’s largest and most successful law firms, is currently looking for a Legal Assistant to join the Corporate practice group in the Toronto office. The Assistant is responsible for providing day-to-day administrative support while maintaining a high degree of confidentiality. Responsibilities will include managing calendars, meetings, expenses, events, presentations, travel and correspondence, and providing support on other Firm initiatives as required. This Assistant is expected to build effective working relationships with both internal and external stakeholders at all levels. Primary responsibilities of the position include, but are not limited to: Managing lawyers’ email inboxes and calendars – booking appointments, setting up conference calls, monitoring email inbox and responding as required Reviewing and prioritizing correspondence and emails, including drafting responses where suitable and/or redirecting to the appropriate individual for response Scheduling and making work-related travel arrangements and ensuring travel tickets, itineraries and all required meeting documents are prepared in advance Coordinating meetings and events, including developing and distributing agendas, reserving meeting rooms, and preparing, compiling and distributing supporting documents Drafting and preparing speaking engagements Maintaining paper and e-filing systems Managing a large volume of business expenses and performing expense reconciliation Opening and closing files Docketing and billing Working with various departments (i.e., finance and marketing), as needed Liaising with clients regarding invoices, collections and preparation of WIP/AR reports Qualifications Education/Experience: College diploma, undergraduate degree or Legal Assistant diploma or equivalent is required Minimum of two to five of experience providing support to legal professionals in a corporate or professional services environment Corporate experience is an asset Skills/Abilities: High proficiency in Microsoft Office, CMS and InterAction (ACL experience will be considered an asset). Strong communication, organizational and time management skills. Ability to manage multiple priorities in a fast-paced environment. Exceptional attention to detail and the ability to exercise sound judgment. Ability to work both independently and collaboratively as part of a team. Ability to maintain a high level of confidentiality when interacting with internal and external clients. Willing to work flexible hours, as required Compensation The anticipated annual salary for the Corporate Legal Assistant position is $65,000 - $75,000. Salary levels will be determined commensurate with internal equity, market equity and experience. How to Apply Please submit your application, including your cover letter and résumé, directly to our application portal. Blakes wishes to thank all applicants for their interest. However, only those candidates selected for an interview will be contacted. Other Relevant Application Information Blakes welcomes applications from all qualified applicants. The Firm is committed to maintaining an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures. The Firm provides accommodation for applicants with disabilities and in respect of other protected grounds during the recruitment process, in accordance with applicable laws. Please contact us to request accommodation. While our experienced team will select and interview successful candidates, Blakes may use artificial intelligence (AI) to assist with shortlisting, screening and evaluating applications Who We Are At Blakes, we care about our people. We are committed to providing exceptional experiences for our clients and employees. As a winner of Canada’s Top 100 Employers, Canada’s Best Diversity Employers and Greater Toronto’s Top Employers awards, we understand the importance of fostering an inclusive workplace environment that brings out the best in each person. Our success as a firm starts with hiring top talent, retaining our people and helping them thrive.

What you’ll do

Provide day-to-day administrative support to lawyers in the Corporate practice, including managing calendars and correspondence, coordinating travel and meetings, preparing documents, and maintaining filing systems. Handle expenses, file openings and closings, docketing and billing, and liaise with clients and internal departments on invoices, collections, and reports.

Requirements

A college diploma, undergraduate degree, Legal Assistant diploma, or equivalent is required, along with two to five years of experience supporting legal professionals in a corporate or professional services environment. Candidates should have strong Microsoft Office, CMS, and InterAction proficiency, excellent communication and organizational skills, attention to detail, sound judgment, and the ability to manage competing priorities confidentially and collaboratively.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Communication · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Email Management
• Correspondence Drafting
• Travel Coordination
• Meeting And Event Coordination
• Presentation Preparation
• File Management
• Expense Reconciliation
• Docketing And Billing
• Microsoft Office
• CMS
• InterAction
• Communication
• Organization
• Time Management
• Confidentiality

Job areas

• Legal
• Administrative

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