Executive Assistant

Job summary

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Job details

Application Deadline: 11/12/2026 Address: 100 King Street West Job Family Group: Business Management Provides comprehensive administrative, operational, financial, and human resources support to one or more Executives and their direct reports. Serves as a trusted partner, ensuring the seamless coordination of executive priorities, daily operations, and business activities. Delivers a broad range of office management and administrative services while maintaining compliance with established processes, governance requirements, and control standards. Demonstrates sound judgment, initiative, and a continuous improvement mindset by identifying opportunities to enhance efficiency, streamline workflows, improve reporting, and support business objectives. Key Responsibilities Manages complex executive calendars, priorities, and day-to-day activities, including ad hoc and time-sensitive requests. Coordinates meetings and events by scheduling appointments, managing invitations, securing meeting space, arranging resources, and ensuring seamless execution. Leads the planning, coordination, and delivery of departmental meetings, town halls, conferences, and employee engagement events. Provides subject matter expertise and administrative leadership for strategic initiatives, acting as a key liaison and relationship manager for assigned projects. Builds and maintains strong partnerships with internal and external stakeholders, fostering collaboration and effective communication. Develops, analyzes, and maintains regular and ad hoc reports, dashboards, presentations, and business metrics. Oversees governance and compliance activities, including HGL420 reviews, Gifts & Entertainment monitoring, asset attestations, system access certifications, and wireless usage audits. Coordinates and supports employee lifecycle activities, including onboarding, transfers, role changes, departures, and workspace transitions. Integrates information from multiple sources to improve processes, strengthen reporting capabilities, and support informed decision-making. Maintains organized filing and record-management systems, ensuring business documentation is accurate, secure, and readily accessible. Drafts, edits, and distributes professional communications, presentations, announcements, correspondence, and procedural documentation. Manages outgoing communications and serves as a key point of contact for inquiries requiring executive office support. Processes invoices, purchase requests, expense claims, and financial reporting activities in accordance with established policies and vendor agreements. Coordinates complex travel arrangements, including flights, accommodations, itineraries, and related logistics. Administers employee recognition programs, including approvals and coordination, and other recognition initiatives. Partners with business units, Workplace Experience teams, and external vendors to support office planning, relocations, workspace changes, furniture requests, and premises-related initiatives while minimizing business disruption. Tracks employee overtime, on-call claims, vacation schedules, absences, and resource availability in accordance with corporate policies and guidelines. Exercises sound judgment and problem-solving skills to identify, assess, and resolve issues while balancing business needs, priorities, and risk considerations. Operates effectively in a fast-paced environment, demonstrating accountability, adaptability, discretion, and professionalism. Collaborates as a highly engaged team member while maintaining the ability to work independently and manage competing priorities. Assumes additional responsibilities and special projects as required to support evolving business needs. This role requires exceptional organizational skills, strong attention to detail, the ability to manage sensitive and confidential information, and a commitment to delivering a high standard of service and operational excellence. Qualifications: Typically, 5+ years of progressive experience providing executive, administrative, operational, or business support in a professional environment Specialized knowledge from education and/or business experience AI focused and tech savvy Resourceful Organized Professional Proactive High energy Team player Verbal & written communication skills – Excellent Organizational skills – Excellent Collaboration & team skills – Excellent Analytical and problem-solving skills – Excellent Salary: $45,000.00 - $100,000.00 Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at https://jobs.bmo.com/ca/en. BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

What you’ll do

The Executive Assistant provides comprehensive administrative, operational, and financial support to executives while managing complex calendars and departmental events. They also oversee governance activities, maintain business documentation, and act as a key liaison for strategic initiatives.

Requirements

Candidates must have at least 5 years of progressive experience in executive or administrative support roles. Strong organizational, analytical, and communication skills are required, along with a proactive and tech-savvy approach.

Benefits

• Health insurance
• Tuition reimbursement
• Accident insurance
• Life insurance
• Retirement savings plans
• Performance-based incentives
• Discretionary bonuses

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Financial Reporting · Preferred
• Attention to detail · Preferred
• Data analysis · Preferred
• Compliance · Preferred
• Communication · Preferred
• Reporting · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Executive support
• Calendar management
• Project coordination
• Stakeholder management
• Reporting
• Data analysis
• Governance
• Compliance
• Communication
• Problem-solving
• Organizational skills
• Attention to detail
• Time management
• Financial reporting
• Event planning
• Process Improvement
• Dashboard
• Presentations
• Invoicing
• Planning
• Management
• Operations
• Coordinating
• Problem Solving
• Workflow Management
• Operational Excellence
• Leadership
• Decision Making
• Continuous Improvement Process
• Detail Oriented
• Technical Acumen
• Adaptability
• Organizational Skills
• Coaching
• Accountability
• Professionalism
• Auditing
• Business Objectives
• Energetic
• Balancing (Ledger/Billing)
• Effective Communication
• Business Metrics
• Economic Growth
• Office Management
• Business Support Systems
• Financial Statements
• Employee Engagement
• Resourcefulness
• Travel Arrangements

Job areas

• Administrative
• Management & Leadership
• Finance & Accounting
• Human Resources
• Executive Assistant
• Administrative and Executive Secretaries
• Executive Secretaries and Executive Administrative Assistants

More jobs from BMO