Administrative Assistant

Job summary

The Administrative Assistant provides confidential support to Directors by managing agendas, coordinating meetings, and handling complex administrative tasks. They also oversee document management, process purchase orders, and compile departmental reports to ensure operational efficiency.

Job details

When applicable, Bombardier promotes flexible and hybrid work policies. Why join us? At Bombardier, we design, build and maintain the world’s peak-performing aircraft for the world’s most discerning people and businesses, governments and militaries. We have been successful in setting the highest standards by putting our people at the heart of it all, and defining excellence, together. Working at Bombardier means operating at the highest level. Every day, you are part of a team that delivers superior experiences and products, pushing the boundaries of what's possible in our industry and beyond. By prioritizing employee growth and development, we empower everyone to reach their full potential on their own terms, because the best work happens when you are free to be yourself and share your unique expertise. Bombardier’s Benefits Program With our employees’ well-being top of mind, we offer a comprehensive and competitive Benefits Program, which includes the following: Insurance plans (Dental, medical, life insurance, disability, and more) Competitive base salary Retirement savings plan Employee Assistance Program Tele Health Program What are your contributions to the team? Administrative Assistant In your role, you will: Provide confidential administrative support to the Directors Accomplish complex administrative tasks, which require a thorough comprehension of the business activities and practices. Manage situations or solve ambiguous problems requiring a good judgment. Manage and follow day-to-day activities and files. Manage agenda & coordinate meetings, appointments, and reservations. Produce letters, documents, presentations, reports and graphics that require an extended knowledge of several office software. Compile and update data for various reports on the department activities (labor, key performance indicator, dashboard, etc.). Recommend process improvements. Ensure that the files are up to date, verify and approve the current service expenses and update financial documents. See that requirements and internal guidelines are respected. Take responsibility for certain projects, including support for plant operations See to the filing system and document management. Filter incoming calls and follow up on various information requests pertaining to the department. Order various office supplies related to the teams Create and follow-uup purchase orders for various suppliers Provide support for various requests related to the production line Prepare and follow-up unionized labors in various software systems How to thrive in this role? As our ideal candidate, You have a college Diploma in office management or the equivalent. You have minimum three (3) years of relevant experience. You are result orientated and able to work with minimum supervision. You are able to work well under pressure and able to multi-task in a fast-paced while keeping a positive and proactive attitude. You have extended knowledge of computer applications, word processing, spreadsheet, database, and presentation software. You are fully bilingual, English and French, spoken and written. Now that you can see yourself in this role, apply and join the Bombardier Team! Please note: You don’t need all the skills, knowledge, and experience listed to apply for this position. We’re not looking for the perfect candidate, we’re looking for great talent and passionate individuals. Bombardier is an equal opportunity employer and encourages persons of any race, religion, ethnicity, gender identity, sexual orientation, age, immigration status, disability or other applicable legally protected characteristics to apply. Job Administrative Assistant Primary Location Marcel-Laurin Plant 1 Organization Aerospace Canada Shift Day job Employee Status Regular Requisition 15440 Administrative Assistant

What you’ll do

The Administrative Assistant provides confidential support to Directors by managing agendas, coordinating meetings, and handling complex administrative tasks. They also oversee document management, process purchase orders, and compile departmental reports to ensure operational efficiency.

Requirements

Candidates must possess a college diploma in office management or equivalent and at least three years of relevant experience. Proficiency in office software and full bilingualism in English and French are required for this role.

Benefits

• Dental insurance • Medical insurance • Life insurance • Disability insurance • Retirement savings plan • Employee Assistance Program • Tele Health Program

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Multi-Tasking · Preferred
• Microsoft Office · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Office management
• Agenda management
• Meeting coordination
• Document management
• Data compilation
• Process improvement
• Financial document updates
• Purchase order management
• Bilingual
• Microsoft Office
• Spreadsheet software
• Database management
• Presentation software
• Communication
• Multi-tasking

Job areas

• Administrative
• Manufacturing
• Logistics