File Opening Clerk

File Opening Clerk - Accounting BOYNECLARKE LLP At BOYNECLARKE LLP, we are more than just a legal practice; we are a community of Lawyers and Staff committed to success, balance, and wellness. We offer legal services ranging from personal matters to complex business transactions, providing the expertise and systems of a large law firm while keeping the personal touch of a smaller one. We value our team and understand that a strong culture results in the best client service, and we are proud to be recognized for this as one of Atlantic Business Magazine’s Best Places to Work for 2026. About This Role We are in search of a File Opening Clerk to join our Accounting team providing support across the Firm by opening new client files, ensuring that accuracy and compliance standards are met, and providing additional support to other members of the Accounting team. This position connects with Lawyers and Staff and is a great opportunity to learn about many different aspects of the business. The ideal candidate has excellent attention to detail, organization and prioritization skills, but is above all a positive and effective communicator enthusiastic about contributing to a collaborative culture. This is a fully in-office position reporting to the Accounting Manager. Though the work will be entirely in English, it is always considered an asset if candidates understand or can communicate in additional languages. Key Responsibilities File Opening: Complete thorough and accurate conflict checks. Create and manage new legal files in the Firm’s document management system, prioritizing urgent requests and opening all other files in a timely manner. Ensure accuracy of client and file information upon file opening, identify incomplete information, and research or request missing information as needed. Collaborate with Lawyers and Staff to gather required documentation. Monitor and resolve discrepancies or issues related to file openings. Assist with periodic audits and reporting related to client file data. General Financial Support: Process wires, ensuring the information is complete and entered into the bank and our document management system. Verify daily deposit of cheques. Assist with additional reporting and year-end closing activities as directed by the Accounting Manager. Handle and assist with general accounting inquiries from internal and external parties. Provide coverage for other members of the Accounting team as required. Culture & Engagement: Participate in, and contribute to training initiatives within the team. Support diversity, equity, inclusion, and reconciliation within the Firm. Contribute to the cultivation of a positive environment and promote respectful communication with internal and external stakeholders. What You Bring Experience: Prior experience in administrative roles or file management. Experience with basic accounting functions and/or working in a legal professional setting considered an asset. Skills: Excellent attention to detail, organization, and prioritization skills, with the ability to effectively communicate and collaborate with a variety of people. Mindset: A team player with a positive approach, self-motivation, and the ability to work independently. Tech Proficiency: Adept at using technology such as Outlook and Microsoft Office, with a talent for learning new software quickly. Why Join BOYNECLARKE LLP? Growth & Learning: We foster a culture of continuous learning and offer resources for professional development. Work-Life Balance: Enjoy flexible scheduling and generous paid time off to support your career and personal needs. Wellness-Focus: Access wellness subsidies, free 24/7 virtual healthcare, and various health and fitness discounts. Comprehensive Benefits: Choose from cost-shared health & dental options, participate in our RRSP matching program, and enjoy Firm-paid Life Insurance, AD&D, LTD, and access to Employer & Family Assistance programs. Community Impact: Make a difference through Firm-sponsored volunteer time and monthly employee-selected charitable giving. Ready to Grow with Us? If you’re looking for more than just a job and are ready to thrive in a dynamic, supportive environment, apply today! We’re accepting applications until August 23rd, 2026. At BOYNECLARKE LLP, we are dedicated to our communities, clients, and our teams. We know that fostering diversity and inclusion allows everyone to bring their full potential and creates a welcoming and positive environment for everyone. We are committed to continuously learning, growing, and being representative of the communities in which we serve. We encourage applications from individuals of the Global Majority, members of the 2SLGBTQIA+ community, women, and people with disabilities to apply. If you require accommodation(s) in order to participate in the recruitment process with us, please reach out through [email protected] or 902-469-9500.

The File Opening Clerk is responsible for managing new client files, performing conflict checks, and ensuring compliance with firm standards. They also provide general financial support, including processing wires, verifying deposits, and assisting with accounting reporting.

The ideal candidate has prior experience in administrative or file management roles and possesses strong organizational and communication skills. Proficiency in Microsoft Office and the ability to learn new software quickly are required for this role.

• Health insurance • Dental insurance • RRSP matching program • Life insurance • AD&D insurance • LTD insurance • Employer & Family Assistance programs • Virtual healthcare • Wellness subsidies • Paid time off • Flexible scheduling

• Attention to detailPreferred
• OrganizationPreferred
• CommunicationPreferred
• AccountingPreferred
• Data entryPreferred
• Microsoft OfficePreferred
• Microsoft OutlookPreferred
• Problem solvingPreferred

Identified from the job description. Confirm important requirements above.

• File management
• Conflict checks
• Document management
• Attention to detail
• Organization
• Prioritization
• Communication
• Accounting
• Data entry
• Microsoft Office
• Outlook
• Financial reporting
• Collaboration
• Compliance
• Problem solving
• Continuous Development
• Virtual Health
• Time Off Management
• Self-Motivation
• Research
• Auditing
• Reconciliation
• Basic Accounting Functions
• Document Management Systems
• Discounts And Allowances
• English Language
• File Management
• Generally Accepted Accounting Principles
• Microsoft Outlook
• Enthusiasm
• Detail Oriented

• Finance & Accounting
• Legal
• Administrative
• File Clerk
• Filing and Copying Clerks
• File Clerks

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week