SAS Secretary - Permanent Part-Time - Assumption College School, Brantford (0.5 FTE)

Job summary

Manage the student information system and student records, process marks, produce report cards and timetables, and prepare enrollment and other required reports. Provide secretarial support to vice-principals, organize school schedules and exams, and perform other duties assigned by school administrators.

Job details

SAS Secretary Permanent Part-Time (17.5 Hours Per Week) - 12 Month Position (0.5 FTE) Start date: January 4, 2027; Duration: Permanent Duties And Responsibilities Successful completion of a related one-year post secondary secretarial studies program, plus a minimum of two years related job experience, or equivalent; Strong abilities in a computerized environment utilizing word processing, spread sheets, student information system, internet, and e-mail, as well as other office equipment; Demonstrated ability to function effectively in a fast-paced high school environment with excellent time management skills and the ability to prioritize tasks; Strong interpersonal communication skills with ability to function effectively with staff, students, parents, members of the public and others; Strong written and verbal communication skills, as well as excellent telephone manners; Ability to deal with adolescents in a calm, compassionate and professional manner; Ability to maintain discretion with confidential information; Demonstrated ability to problem solve; and Knowledge of Board policies and procedures related to secondary schools. Qualifications Responsible for the day-to-day operation of the student information system, including input and maintenance of all student records. Responsible for the processing of student marks and production of report cards and timetables. Prepare enrollment reports for both part-time and full-time students on a monthly basis. Preparation of reports in accordance with Ministry and Board requirements. Provide secretarial support to Vice-Principal(s), including reports and correspondence. Organize and prepare school schedules, including exams and daily teacher supervision; and Perform other related duties as assigned by the Vice-Principal(s)/Principal. Applications Must Include Cover Letter; and Resume About Us The Brant Haldimand Norfolk Catholic District School Board offers a Christ-centered education to over 13,000 students from Brant, Haldimand, and Norfolk counties, the City of Brantford, Six Nations of the Grand River and Mississaugas of the Credit First Nation. The district has approximately 2,100 full and part-time staff committed to supporting Belonging, Teaching and Learning, and Wellness for all. We currently have 29 elementary schools, 3 secondary schools and a multisite Alternative Education school, and 3 administrative offices. We are unique in that we belong to three Dioceses: Hamilton, London, and St. Catharines. We are located within a one-hour radius of Toronto to the east, London to the west, and Kitchener-Waterloo to the north. As a Catholic community, we work with families and community agencies to provide the best learning environments to ensure that all learners reach their full potential and feel safe and included. Equity, Diversity and Inclusion Statement The Brant Haldimand Norfolk Catholic District School Board believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding our Catholic values of equity and inclusion in our living, learning and work environments. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the district in actualizing the Board’s Multi-Year Strategic Plan. We actively encourage applications from individuals from all groups and specifically those groups that may experience systemic barriers. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in the communities that we serve. Accessibility and Accommodation Statement We also recognize our duty to accommodate and to foster a culture of inclusion. Consistent with our Catholic social teachings and virtues, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process. If you require accommodation for reasons of disability in the application or interview process, please email your request to in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by Human Resource Services. We thank all applicants for their interest, however, only those considered for an interview will be contacted. Carol Luciani Chair of the Board Michael McDonald Chief Executive Officer and Secretary BRANT HALDIMAND NORFOLK CATHOLIC DISTRICT SCHOOL BOARD Excellence in Learning ~ Living in Christ 322 Fairview Drive, P.O. Box 217, Brantford, ON N3T 5M8 T: 519-756-6369 E: info@bhncdsb.ca www.bhncdsb.ca

What you’ll do

Manage the student information system and student records, process marks, produce report cards and timetables, and prepare enrollment and other required reports. Provide secretarial support to vice-principals, organize school schedules and exams, and perform other duties assigned by school administrators.

Requirements

Requires a related one-year post-secondary secretarial studies program and at least two years of related experience, or equivalent. Candidates should have strong computer and communication skills, effective time management and problem-solving abilities, discretion with confidential information, and the ability to work professionally with adolescents and the school community.

Listed skills

• Data entry · Preferred
• report preparation · Preferred
• scheduling · Preferred
• Time management · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Student Information System Administration
• Student Records Management
• Data Entry
• Report Card Processing
• Timetable Preparation
• Enrollment Reporting
• Report Preparation
• Secretarial Support
• Scheduling
• Word Processing
• Spreadsheets
• Internet and Email
• Time Management
• Task Prioritization
• Interpersonal Communication
• Written and Verbal Communication

Job areas

• Administrative
• Education

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