Customer Service Representative

Job summary

The Customer Service Representative is responsible for providing outstanding service to internal and external customers while driving profitability through active service excellence. Key tasks include managing order entries, monitoring inventory availability, processing invoices, and maintaining customer records.

Job details

Job Summary: The Customer Service Representative is responsible to provide outstanding customer service to our internal and external customers. The Customer Service Representative will support in driving profitability through active service excellence, key performance indicators and commercial excellence activities within their LMSO. Successful Customer Service Representatives can expect to follow a career path leading to other roles. Essential Responsibilities and Tasks: Service Excellence Create and Maintain Customer Masters Complete Fraud Checklist & attach to Customer Account Update Customer specific price (CSP) Dedicate the first 2 hours of the day for order entry Review ASANA cards and provide update within the card. Initiate cards as required. Review open order report (VA05 & VA06) Review order shipment status ZVL10U and push through DNs as required Update b/o dates Follow up on new product code set up Attach all documentation to orders for transparency Review credit blocks and product allocation blocks for release Review VF04 to release order blocks on a daily basis Review VFX3 to resolve and release invoices on a daily basis (Freight, low margin, high margin) Review V.23 to release all blocked orders Use MMBE and Production scheduler for inventory availability Communicate Customer follow ups daily EDI – review B2B Monitor and reconcile Upload customer portal invoices daily Execute timely invoice adjustments Process credit card payments, as required Update CSR KPI’s daily on spreadsheet Treat every Friday as month end Commitment to 4 Hour Response time with internal / external parties. (This does not mean bring the full resolution but the minimum is to acknowledge the request and let the party know you are working on it). Maintain a broad knowledge of product availability (i.e. packaging, lead times, inventory) Arrange collection of empty containers on behalf of the customer Work with GM/AM for Return Authorizations and coordinate with customer Complete administrative tasks and special projects as assigned Consignment inventory reconciliation Order customer branded labels for warehouses Monitor customer telemetry to determine order entry Collect End User Declarations (EUD’s) and submit to Regulatory Process Customer Complaints in SalesForce 2.0 Answer after hours customer calls, as assigned (on call schedule / cellular phone) Effectively Manage Email Inboxes Monitor email for orders and enter any orders outstanding from the previous day. (All orders need to be entered within 24 hours of receipt) File emails that have been dealt with. Do not keep inbox overflowing so that you cannot organize your day. Actively monitor Group inbox Identify and train a Backup/Buddy System, in collaboration with your Manager Effective hand off tasks during absences, communication and outstanding actions. Ensure your back up is fully trained and capable to handle your workload in your absence. Safety Ensure safety is the first priority and that all activities are conducted in accordance with quality, health, safety and environmental management systems as well as corporate and local policies Follow processes to prevent misloads, our goal is Zero Misloads Record Near Miss reports in Brenntag Operations Outreach (BOO) Attend and complete safety training, participate in Mock drills, as required (example: Fire drill, mock recall, etc.) Base salary range: CAD $ 55, 000 - 60, 000 k annually, depending on experience, skills, and internal equity Our Offer We aim to create an environment where the best people want to work, where they can turn their passion into their job and realize their full potential. Individual development, on-the-job training, and development programs designed to help our employees grow in their careers. Competitive pay and incentives. Health and dental paid by company (with exception of LTD) DC pension plan matched 100% by employer up to 6% EFAP Starting 3 weeks' vacation Flexible work hours Gym/wellness subsidy Tuition reimbursement Maternity and paternal leave top-up Brenntag Canada Inc. is committed to building a workforce that reflects the communities we serve and to promote a diverse, inclusive, accessible, merit-based, respectful and equitable workplace. Brenntag Canada Inc. provides equal employment opportunities to qualified applicants and employees without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, record of offences, age, marital status, family status, religion, gender identity, protected veteran status, disability or any other status protected by applicable Canadian, provincial or local law. We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of applicable law. Let us know if you require a disability-related accommodation. Collection of Information Your personal information is being collected and will be used to determine your qualifications for employment with Brenntag Canada Inc. This collection of personal information is necessary to the proper administration of the application process. Please do not provide more personal information than what is asked of you. For example, do not include your social insurance number, photograph, or banking information, etc. with your application. We strongly encourage you not to provide us with information beyond that which is requested in the job posting. If you have any questions about the collection, use, disclosure, or retention of your personal information, please contact us. Brenntag Canada Inc. is an inclusive employer. Accommodation is available in accordance with the applicable law. Brenntag TA Team

What you’ll do

The Customer Service Representative is responsible for providing outstanding service to internal and external customers while driving profitability through active service excellence. Key tasks include managing order entries, monitoring inventory availability, processing invoices, and maintaining customer records.

Requirements

The role requires strong administrative and communication skills to manage customer inquiries, order processing, and documentation. Candidates must be committed to safety protocols and capable of working effectively within a team-based environment.

Benefits

• Health insurance • Dental insurance • Pension plan • Employee and family assistance program • Vacation • Flexible work hours • Gym and wellness subsidy • Tuition reimbursement • Maternity and parental leave top-up

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Safety Compliance · Preferred
• Communication · Preferred
• Reporting · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• Conflict Resolution · Preferred
• Salesforce · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer service
• Order entry
• Inventory management
• Data entry
• Salesforce
• Invoicing
• Communication
• Administrative support
• Problem solving
• Time management
• Safety compliance
• Reporting
• Conflict resolution
• Attention to detail
• Inventory Reconciliation
• Regulatory Process
• Product Knowledge
• Order Entry
• Administrative Functions
• Asana
• Business To Business
• Spreadsheets
• Customer Service
• Drilling
• Packaging And Labeling
• Warehousing
• Key Performance Indicators (KPIs)
• New Product Development
• Operations
• Safety Training
• Environment Health And Safety

Job areas

• Customer Service & Support
• Logistics
• Administrative
• Manufacturing
• Customer Service Representative
• Customer Service Representative (General)
• Inquiry Clerks
• Customer Service Representatives