Office & Records Assistant

Calgary, AB
On-site
Posted Sep 30, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Entry, Junior · 0+ years
Minimum education: High school
Posting language: English
Working hours: 40 hours per week

Job summary

The Office Assistant provides administrative support to the Corporate Services group, including reception duties, mail distribution, and office maintenance. They are also responsible for processing invoices, managing vendor entries in accounting systems, and assisting with document scanning and filing.

Job details

Location Calgary - 4906 Richard Road SW Business At Brookfield Residential, a leading North American land developer and homebuilder for over 65 years, we have had one goal in mind – creating the best places to call home. From the development of award-winning, master-planned communities to the creation of well-designed homes, we are committed to cultivating exceptional life experiences for our customers, partners, employees, and members of the community. As part of Brookfield — one of the largest alternative asset managers in the world — we harness our resources to bring a fresh approach, unparalleled creativity, relentless innovation, and sound Sustainability practices to the planning, development, and management of buildings everywhere. From offices, retail spaces, and logistics facilities to multifamily residences, hospitality establishments, and mixed-use structures — we are reimagining real estate from the ground up. If you're ready to be a part of our team, we encourage you to apply. Job Description Overview: The Office Assistant will provide support to the Corporate Services group to aid the team with a variety of duties pertaining to the operations of the office organization and administrative tasks. The Office Assistant should be comfortable speaking confidently and professionally in an office environment with a willingness to assist the Corporate Services group with tasks and responsibilities to allow for the office to function properly. Key Responsibilities: Offer assistance to the team within Corporate Services with items such as: Daily reception and lunch coverage, as well as reception vacation coverage, answering and transferring calls. Taking messages, receiving packages, sorting and distributing incoming mail. Monitoring shared email inboxes, coordinating kitchens, boardrooms, and office storage rooms, maintaining the coffee machine, and processing invoice coding. Prepping paperwork for electronic scanning, scanning, filing, coding. Learn cheque and EFT processes (secondary support). Process the entry of vendors into Accounting systems. Monitor all supplies for the building (back up support) What You'll Bring: High school diploma or equivalent Office Assistant Diploma or Certificate is an advantage Microsoft Office skills in Outlook, Word, PowerPoint & Excel Very good communication skills – written, verbal, grammar Organized and efficient at scheduling and coordinating Exceptional attention to detail Professional and courteous Problem solving ability Goal-oriented Team player Able to work under tight deadlines What We Offer: Competitive compensation and total rewards package. Excellent extended medical, dental, and vision benefits beginning day 1. RRSP program, contributions begin on day 1. Career development programs. Paid Volunteer Hours. Paid parental leave. Family planning assistance, including IVF, surrogacy and adoption options. Wellness and mental health resources. Pet insurance offering. A culture based on our values of Passion, Integrity, Community!. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an extensive list of all responsibilities, duties, and skills required. #LI-BT1 #BRP We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

What you’ll do

Requirements

Candidates must have a high school diploma or equivalent, with an Office Assistant diploma or certificate considered an asset. Proficiency in Microsoft Office and strong communication, organizational, and interpersonal skills are required.