Project Assistant

Job summary

Coordinate unit activities and provide administrative support to the Project Director, including managing communications, filing documents, reconciling invoices, invoicing, purchasing, and project planning. Monitor accounts receivable, answer calls, enter data into company systems, and follow up with clients.

Job details

Who are we? Gestrago is comprised of a group of companies well-known in the construction industry. Its main company, Bruneau Électrique, works on several major projects in the civil engineering, industrial, institutional, and commercial sectors. Bruneau Électrique's vision is to become the leader and benchmark in electrical and civil engineering work throughout the industry. We operate primarily in the Greater Montreal, North Shore, and Lanaudière regions in the industrial, institutional, and commercial sectors. Are you looking for a challenging job? Join our team as a Project Assistant! Reporting to the Project Director, the incumbent will help coordinate the unit's activities, ensure follow-ups, and perform all other administrative tasks. Your Mandates, Your Challenges Manage all official communications, exchange emails, etc.; File documents; Balance invoices; Invoicing; Purchasing; Plan and manage projects; Collect and monitor accounts receivable; Answer incoming calls; Enter data into various systems; Follow up with clients; Any other related tasks. Key Skills And Experience Sought DEP (Diploma of Professional Studies) in office automation or any other relevant training; 1 to 2 years of experience in administration; Ability to work under pressure; Organizational skills and autonomy; Ease of working with in-house software; Work ethic; Good communication skills, both oral and written Writing; Proficiency in the Office suite; Team spirit, discretion, and dynamism. Why choose us? Modern offices; Opportunities for advancement within the company; Group insurance plan; Flexible schedule (we finish at 12:00 on Fridays!); Weekly drawings. Join a connected team!

What you’ll do

Coordinate unit activities and provide administrative support to the Project Director, including managing communications, filing documents, reconciling invoices, invoicing, purchasing, and project planning. Monitor accounts receivable, answer calls, enter data into company systems, and follow up with clients.

Requirements

Requires a professional diploma in office automation or other relevant training, along with 1 to 2 years of administrative experience. Candidates should be organized, autonomous, able to work under pressure, proficient with Microsoft Office and internal software, and have strong communication skills and a professional work ethic.

Benefits

• Group Insurance
• Flexible Schedule
• Career Advancement Opportunities
• Weekly Drawings

Listed skills

• Project Coordination · Preferred
• Teamwork · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Project Coordination
• Communication
• Document Filing
• Invoice Reconciliation
• Invoicing
• Purchasing
• Project Planning
• Accounts Receivable Monitoring
• Data Entry
• Client Follow-Up
• Organization
• Autonomy
• Microsoft Office
• Teamwork
• Discretion

Job areas

• Administrative
• Construction
• Engineering
• Finance & Accounting

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