Project Coordinator

About us: Company Description BUILD IT By Design is a full-service general construction company located in Mississauga, ON & Calgary, AB. We work with businesses of all kinds, from global franchises to new concepts, to provide the highest-quality brand environments available. We are committed to collaboration, exceptional technical know-how, and stellar communication skills to ensure that the look, feel, and personality of your brand are impeccably reflected in your built environment. Take a look at our website www.buildit.ca to know more about us. What We Offer: A work environment where safety is always the number one priority Monthly employee appreciation events A vibrant corporate culture Career development opportunities Exclusive employee discounts Access to top-tier family-friendly health and medical programs Who You Are: Possess 2+ years of experience in project coordination in the construction industry Post secondary education in Project Management, Construction Management or a related field is preferred. Additional certifications such as PMP is an asset. Proficient in project management software, including Procore and Microsoft Office Suite & Google Suite Excellent communication, organizational, and time-management skills Strong understanding of construction drawings and project documents Ability to multitask and work effectively in a fast-paced environment Detail-oriented with a focus on accuracy Able to maintain strong working relationships with vendors, subcontractors, and team members Possess a background in construction, engineering, or related fields Ability to work under tight deadlines, managing priorities effectively take responsibility for your success and failure. believe in delivering excellence. find solutions to problems that stop others from forging ahead. are a forward thinker. are resilient in overcoming obstacles and have deep dedication towards your work. Core Responsibilities Support project management teams with various tasks throughout the project lifecycle Track and manage paperwork, and upload documentation to Procore as required Monitor project progress and budgets to ensure milestones are met Assist the Project Manager in creating and maintaining project schedules Prepare, issue, and manage purchase orders on Procore after approval Coordinate vendor and supplier communications, verify lead times, and confirm quotes Review and verify subcontractor quotes, and ensure accurate project scope coverage Monitor material orders, ensuring timeliness and accuracy before procurement Help with the review and distribution of project shop drawings to consultants and clients for approval Manage and update all project documents through Procore Participate in site visits, planning meetings, and project meetings, capturing key project updates and taking notes Coordinate pick-ups and deliveries for materials Assist with permitting processes, including working with local municipalities for permit requests Create startup materials and project close-out documentation Assist with managing and tracking change orders and time-loss logs Provide documentation and track deficiencies during and after the project What We Value: admire constructive thinkers. value trust and transparency. believe it's the little details that make for exceptional customer experience. establish a successful culture from the inside out. Build It is an inclusive equal employment opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Core responsibilities involve supporting project management teams throughout the project lifecycle by tracking progress, monitoring budgets, managing documentation uploads in Procore, and assisting with scheduling and purchase orders. The role also requires coordinating communications with vendors and subcontractors, managing material orders, and assisting with project close-out documentation and deficiency tracking.

Candidates must have over two years of project coordination experience within the construction industry and possess excellent communication, organizational, and time-management skills, along with a strong understanding of construction drawings. Proficiency in project management software like Procore and the ability to work effectively under tight deadlines while maintaining strong professional relationships are essential.

• Monthly employee appreciation events • Career development opportunities • Exclusive employee discounts • Health and medical programs

• Project managementPreferred

Identified from the job description. Confirm important requirements above.

• Project Coordination
• Construction Industry
• Project Management Software
• Procore
• Microsoft Office Suite
• Google Suite
• Organizational Skills
• Time-Management
• Construction Drawings
• Project Documents
• Multitasking
• Detail-Oriented
• Vendor Management
• Subcontractor Management
• Change Orders
• Permitting Processes

• Construction
• Administrative
• Management & Leadership

Minimum education

Master’s degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week