Senior Operations Administrator

Halifax, NS
On-site
Posted Oct 15, 2026
1 position

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Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Bachelor’s degree
Posting language: English
Working hours: 40 hours per week
Seniority: Associate

Job summary

Process and verify banking operations, including retail and corporate payments and custody investment instructions, while maintaining customer data and completing reporting, filing, and reconciliation tasks. Support investigations and team members, resolve discrepancies, and ensure accurate, timely service in line with deadlines, SLAs, and departmental procedures.

Job details

Butterfield Support Services (Canada) Limited provides centralized shared services and support to the Butterfield Group in the areas of Finance and Accounting, Human Resources, Information Technology, Operations, Client Services and Compliance. Operating in multiple jurisdictions, we focus on results, value relationships, and celebrate success. If this sounds like your kind of company, then consider this opportunity to become part of a collaborative team of professionals at the world’s leading, independent offshore bank and trust company. We are seeking a detail-oriented and organized individual to join our Operations team either in Halifax or Moncton.The Senior Operations Administrator will successfully process all operational activity providing responsive, timely and accurate service. This position will report to the Operations Team Lead. About the Team Butterfield’s Banking Operations team supports millions of financial transactions globally across all of our banking locations. Our customers range from personal bank account holders to corporate and wealth clients. Banking Operations is a fast-moving environment, where innovation is at the heart of the team’s everyday activities. Your responsibilities will include: • performing day-to-day activities in Operations as they relate to verification, data input and filing (electronic and physical) duties; prioritizing and performing tasks to meet deadlines and SLAs in accordance with departmental standards, policies and procedures • reviewing and approving various payment instructions (intra and interbank) for retail and corporate customers as per set SLA • reviewing and approving investment instructions for Bank’s custody customers by working with custodians, brokers and various counter parties for correct execution • maintaining and updating static data for the Bank’s internal and external customers • preparing, tracking and submitting timely reports for periodic and ad-hoc tasks assigned • providing support to the investigations unit by researching and solving issues to ensure the timely resolution of any discrepancies • providing guidance and support to team members with queries and daily duties as assigned • reconciling data, responding to queries and liaising with counterparties; following up with action as required, referring the most complex problems to the Operations Team Lead • performing any other duties as directed for the Department efficiency Your qualifications and skills include: • Bachelor degree or community college with previous banking experience • excellent interpersonal and communication skills, strong organizational and analytical skills with a focus on providing excellent customer service • ability to manage multiple tasks and work effectively in a deadline-driven environment • ability to adjust working hours, with minimal notice, and to work on public holidays; willingness to work flexible hours through lunch and overtime during high volume and busy periods • strong team player with leadership skills • ability to handle transactions with large dollar amounts, high volumes and confidential information with absolute discretion • ability to adapt to and proficiently use the core banking system, Electronic Delivery Interface and SWIFT network • proficiency in Microsoft Office Suite of applications Why Butterfield? Butterfield is a leading, independent offshore bank and trust company. With more than 1,200 financial services professionals across ten international jurisdictions, the Butterfield experience is enhanced by robust learning and development opportunities and comprehensive benefits. Guided by our core values—approachable, collaborative, empowered and impactful—we provide a respectful environment where we value the diversity of our employees and the talents and experiences they bring. With a 160-year tradition of service excellence we empower individuals to achieve their potential and make a positive impact on our business, our clients and our communities. Visit www.butterfieldgroup.com/careers to view all opportunities and apply via our careers’ portal. Closing Date : 23 September 2026 Location: Halifax or Moncton

What you’ll do

Requirements

A bachelor’s degree or community college education with previous banking experience is requested. Candidates should have strong communication, organizational, analytical, and customer service skills, be able to manage high-volume confidential transactions and deadlines, and be proficient with banking systems, SWIFT, and Microsoft Office.