Documentation Coordinator

Behind every success is a team of dedicated experts driving us forward. Our corporate functions don’t just support — they lead, shaping the company’s path and preparing clients and employees for the moments that matter. Be part of a team where your work makes a difference, with opportunities to grow, collaborate, and thrive. Behind every success is a team of dedicated experts driving us forward. From HR professionals who shape our culture, to IT innovators driving technological advancements, Finance leaders ensuring our growth, Communicators shining a light on our story, and Legal experts safeguarding our future —every role is essential. Our enterprise functions don’t just support; they lead, playing a critical role in shaping the company’s path forward and ensuring both clients and employees are ready for the moments that matter. Be part of a team where your work makes a difference. You’ll work on impactful projects and turn ideas into reality while enjoying growth opportunities, teamwork, and a balanced work-life. SUMMARY Incumbents are responsible for coordinating activities of specialized nature usually coming from different sources (internal or external) conducting to final product delivery. Responsibilities require sound working knowledge of procedures in the department necessary to accomplish work activities ESSENTIAL DUTIES AND RESPONSIBILITIES. - Manage assigned projects - Attend Kick-off and Power-off meetings - Interface with multiple players - Project Management, Software and Hardware engineering, ILS, and test site to ensure all documents are released prior to preparation of delivery - Extract company data from various sources or tools such as, but not limited to, SFTP, ELS, SharePoint, PLM, E-docs, Project Tracker, Shipping Workbench, Jira, Salesforce, etc… - Organize, catalogue and deliver contractual data - requiring considerable knowledge of departmental policies and procedures, ensuring that document is handled properly in accordance to security and export control regulations - Prepare delivery and documentation index reports using in-house tools and Microsoft Office applications - Respond to internal customer requests, concerning documentation delivery status inquiries - Ensure on-time delivery and quality KPI’s are met - Ensure documentation is delivered as per customer Tech Spec or Sub-contract or Contract data requirements list (DRL) - Other duties may be assigned ADDITIONAL REQUIREMENTS - Undertakes decisions and recommendations within established guidelines and procedures - Exercises some judgment in completing recurring assignments independently - Ability to work and adhere to policies, directives, and work instructions - Activities are guided by standards, plans, directives, or policies - Ability to interface with internal and external customers - Innovation/creativity, managing/working with others, project/process management, accountability Minimum Qualifications: - Must be eligible for NATO Security Clearance - Must be eligible for Controlled Goods/ITAR clearance - CEGEP level degree or equivalent - 3-5 years experience working with electronic documents and document management. - In-depth knowledge of computer applications (i.e. Adobe Acrobat, MS Outlook, MS Office, etc) - Excellent written and verbal communication skills - Bilingual (English and French) Prefered Qualifications: - Some problem-solving ability is an asset - Customer Focus - Scope to deal with some complex problems unsupervised (into the department) - Peer Relationships - Learn & adapt to change - Time Management - Ownership of Duties Benefits - Group Insurance - Flexible Vacation - Telemedecine Services - Employee Assistance Program - Employee Stock Purchase Plan - Group RRSP - Defined Benefit Pension Plan - Sabbatical Leave - Enhanced Parental Leave ABOUT CAE At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we’ve driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success. POSITION TYPE Regular EQUAL OPPORTUNITY & ACCOMMODATIONS CAE is committed to providing equal opportunities to all applicants, regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by law. We encourage applicants who may not meet every qualification to apply. Reasonable accommodations are available—contact your recruiter or email [email protected] [http://[email protected]] if needed. DATA PRIVACY Privacy Statement | CAE [https://www.cae.com/privacy-policy/] As part of our process, we may use AI‑supported tools to help review applications, with human decision‑making at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

The Documentation Coordinator manages assigned projects by interfacing with engineering and project teams to ensure all documentation is released and delivered on time. They are responsible for extracting data from various tools, cataloging contractual information, and ensuring compliance with security and export control regulations.

Candidates must have a CEGEP level degree or equivalent and 3-5 years of experience in electronic document management. Proficiency in computer applications like MS Office and Adobe Acrobat is required, along with eligibility for NATO and Controlled Goods/ITAR security clearances.

• Group Insurance • Flexible Vacation • Telemedicine Services • Employee Assistance Program • Employee Stock Purchase Plan • Group RRSP • Defined Benefit Pension Plan • Sabbatical Leave • Enhanced Parental Leave

• Time managementPreferred
• Technical DocumentationPreferred
• Problem solvingPreferred
• Quality assurancePreferred
• SharePointPreferred
• JiraPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Project managementPreferred
• SalesforcePreferred

Identified from the job description. Confirm important requirements above.

• Document Management
• Project Management
• Data Extraction
• Technical Documentation
• Software Engineering
• Hardware Engineering
• Adobe Acrobat
• Microsoft Office
• Jira
• Salesforce
• SharePoint
• Export Control Regulations
• Quality Assurance
• Communication
• Problem Solving
• Time Management
• Product Delivery
• Accountability
• Export Control
• Data Privacy
• Bilingual (French/English)
• JIRA
• Customer Service
• Computer Engineering
• Creativity
• Electronic Documents
• Employee Assistance Programs
• Finance
• Innovation
• Key Performance Indicators (KPIs)
• Project Management Software
• Microsoft Outlook
• Operations
• Microsoft SharePoint
• Verbal Communication Skills
• Process Management
• Security Clearance
• Coordinating
• Teamwork

• Administrative
• Engineering
• Security & Safety
• Technology
• Documentation Coordinator
• Document Control / Management Specialist
• Filing and Copying Clerks
• Document Management Specialists
• Computer Occupations, All Other

Minimum education

Professional degree

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week