Grants Development Specialist - Research Operations Service & Support

Toronto, ON
On-site
Posted Oct 16, 2026
1 position

$65,261–$97,891 / year

Opens an external site

Employment type: Full-time
Experience level: Mid-level · 3+ years
Minimum education: Bachelor’s degree
Apply by: Oct 31, 2026
Posting language: English
Working hours: 40 hours per week

Job summary

The Grants Development Specialist oversees the internal approval process for grant applications and provides comprehensive support to scientists and staff. They are also responsible for budget development, proposal review, and maintaining research administration databases.

Job details

Reporting to the Manager, Grants & Awards, the full-time, permanent Grants Development Specialist will be an integral member of Research Operations, Services and Support. In addition to CAMH scientists, trainees and research staff, the incumbent will work closely with counterparts and managers of other teams within Research Operations, Services and Support. RESPONSIBILITIES The main responsibility will be to oversee the internal approval process of grant applications, including the intake and validation of all research applications, providing support to scientists, trainees and staff submitting applications, entering data and ensuring completeness and accuracy in the electronic research administration platform and other databases, developing and maintaining up-to-date system user guides, and acting as the team liaison for the system vendor. In addition, the incumbent will be accountable for research proposal and budget review and development (including narrative content support, draft letter composition, and strategic and editorial feedback), as well as other general responsibilities (including maintaining internal web pages, preparing information for internal newsletters, assisting with large institutional applications, coordinating internal funding opportunities and reviews, assisting with post-award finalization and progress report submissions, delivering grant-related education and training, and developing funding agency-specific documents). As part of this role, the incumbent will be expected to review materials containing sensitive and confidential information such as salaries and stipends of scientists and staff within the research department. The incumbent will be required to handle sensitive and confidential information in a professional manner. The incumbent will support a healthy workplace that embraces equity, diversity, and inclusion; encourages teamwork; and complies with all applicable regulatory requirements. QUALIFICATIONS * Undergraduate degree from a recognized institution in a field related to policy/political sciences, literature, business, sciences or equivalent; or equivalent professional experience * 3 years' work experience in a pre-awards research grants office within a research hospital, academic institution or equivalent * Experience developing proposals and submitting grant applications to a variety of health research granting agencies (e.g. CIHR, CFI, Ontario ministries, NFRF, NIH, Horizon Europe, etc.) * Knowledge of Tri-Agency and PHS granting agencies and their policies * Experience working with electronic research administration platforms and content management systems * Experience coordinating research applications and drafting formal letters or mass communications * Advanced level knowledge of MS Office suite of programs (e.g. Excel, Word, PowerPoint, Outlook) * Ability to handle sensitive and confidential information in a professional manner * Ability to handle a high volume of diverse projects simultaneously * High level of literacy and numeracy * Excellent organizational and interpersonal (verbal and written) skills * Ability to work effectively in both team and individual settings * Ability to work effectively in a wide range of settings with individuals from diverse backgrounds * Bilingualism (French/English) and familiarity with the mental health and addiction field are considered assets Compensation & Benefits: * Hiring Salary Range: $65,260.62 – $81,575.78 per year (based on qualifications and experience) * Full Salary Range: $65,260.62 – $97,890.93 per year (reflecting potential growth within the role) * CAMH Benefits Package: Includes extended health and dental coverage, HOOPP defined benefit pension plan, paid vacation and sick leave, and professional development opportunities. This role offers job stability, career development, and the chance to contribute to meaningful healthcare initiatives that improve patient and community well-being. If you are interested in this position, please ensure that you apply before 5pm EST of the closing date. If your application is received past 5pm EST of the closing date, your application will not be accepted. CAMH is a fully affiliated teaching hospital and research institute of the University of Toronto. As a CAMH employee, you will contribute to our mission by supporting teaching, research, and clinical care across the hospital. CAMH is dedicated to equity, diversity, and inclusion. Our commitment is to foster a workplace, teaching, and learning environment that is inclusive, respectful, and free from discrimination or harassment. CAMH strongly encourages applications from candidates who reflect the diversity of the communities we serve, including First Nations, Métis, and Inuit Peoples; Black and other racialized communities; LGBTQ2S+ communities; women; and people with disabilities, including those with lived experience of mental health and substance use challenges. We welcome applicants from all backgrounds. Thank you to all who apply; however, only those selected for an interview will be contacted. If you require accommodations during the application or recruitment process, please let us know. Through its core values of Courage, Respect and Excellence, CAMH is implementing its Strategic Plan: Connected CAMH, to transform lives, ignite innovation and discovery, revolutionize education and drive social change. CAMH is more than a hospital, it is a cause. CAMH is on a mission to change the way society thinks about and responds to mental illness. They aim to eliminate prejudice and discrimination and shape a world where mental illness is central to our healthcare system – a world where Mental Health is Health. To learn more about CAMH, please visit their website at: www.camh.ca. To view our Land Acknowledgment, please click here.

What you’ll do

Requirements

Candidates must hold an undergraduate degree in a relevant field and possess at least 3 years of experience in a pre-awards research grants office. Proficiency in electronic research administration platforms and knowledge of Tri-Agency granting policies are required.