Leasing & Housing Coordinator

Job summary

Oversee off-campus housing operations, including tenant relations, leasing, finances, marketing, administration, staff supervision, maintenance, and property condition. Ensure tenant documentation and concerns are handled appropriately, operational and safety procedures are followed, and reporting and other requests are completed accurately and on time.

Job details

Position Summary and Job Magnitude The Off-Campus Housing Coordinator oversees all aspects of the building operations including: tenant relations, lease signing, office administration, housekeeping, maintenance, finance, and staff development. The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and demonstrate leadership. The Off-Campus Housing Coordinator must be able to delegate responsibilities, organize projects, and establish priorities consistent with company objectives. Essential Functions and Basic Duties Finance Maintain and control operational revenues and expenses Ensure that all collection and control procedures are followed relating to accounts receivable Ensure monthly and other requested reporting is completed accurately and on time Sales and Marketing Oversee Sales & Marketing initiatives as it relates to lease agreements and tenants Assess and develop target markets Provide direction for direct marketing initiatives for maximizing tenant occupancy Ensure the Property Marketing Plan and vision is up to date and fits with your current market area Creation and implementation of internal sales promotions for maximizing tenant occupancy Human Resources Direct and supervise, maintaining strong communication with all staff members and internal departments at the property. Ensure legislated policies are followed, including Health & Safety Administrative Maintain a detailed “Log” to communicate to others Ensure that a Complaint Log is utilized to properly document complaints and responses Organizing the office to ensure all files and information are easily found Coordinate policy changes as they are released corporately. Tenant Life Ensures that that the safety, well being, and concerns of all tenants are being met in a respectful and efficient manner Ensures that all required tenant documentation is received Maintenance Inspect the properties regularly to determine required repairs, maintenance and capital improvements Monitor maintenance costs and compliance on contracts Approval of all maintenance and repairs with vendors, and ensure that the property is being taken care of at all times. Miscellaneous Responsible for the overall esthetic condition of the property (both interior and exterior) ensuring that snow removal and landscaping is being properly carried out Ensures that the property departments are well organized Understands their legal standings in all situations Ensures that all information requests and documents are dealt with immediately Any other duty as assigned by a Supervisor, Director or Executive Committee member Meet tight deadlines Adapt to new ideas and emerging situations Ability to deal with high stress situations Creative problem solving Strong understanding of the residential and condominium markets Strong foundation in leasing & lease negotiations Knowledgeable on the Residential Tenancy Act (RTA) Health & Safety Require employees work in the manner and with the protective devices, measures and procedures required by the OHSA, regulations, and Campus Living Centres (e.g. wearing safety shoes, confining hair, jewelry or loose clothing around moving parts, etc.) Ensure the Personal Protective Equipment required for all subordinates' job is readily available, in good working condition and ensure usage is recorded Ensure all trainings required for each task are identified, documented, and readily available Ensure all WHMIS 2015 regulated supplies and SDS sheets are readily available Ensure hazard identification, labelling, and any additional chemical safety resources and documents are up-to-date and available for all workers. Qualifications Education: Recognized College Diploma or University Degree Skills/Abilities Must possess verbal and written communication skills Must possess decision making ability Must be able to handle multiple projects at once Must be able to provide leadership to staff Experience Required: Minimum of 2 years industry experience or equivalent administrative experience.

What you’ll do

Oversee off-campus housing operations, including tenant relations, leasing, finances, marketing, administration, staff supervision, maintenance, and property condition. Ensure tenant documentation and concerns are handled appropriately, operational and safety procedures are followed, and reporting and other requests are completed accurately and on time.

Requirements

Requires a recognized college diploma or university degree, strong written and verbal communication, decision-making, leadership, and the ability to manage multiple projects. Requires at least two years of industry experience or equivalent administrative experience, along with knowledge of leasing, lease negotiations, residential and condominium markets, and the Residential Tenancy Act.

Listed skills

• Financial Reporting · Preferred
• Accounts receivable · Preferred
• Staff Leadership · Preferred
• Decision Making · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Tenant Relations
• Lease Negotiation
• Property Operations
• Financial Reporting
• Accounts Receivable
• Sales and Marketing
• Staff Leadership
• Project Organization
• Written and Verbal Communication
• Decision-Making
• Maintenance Coordination
• Residential Tenancy Act Knowledge
• Health and Safety Compliance
• Complaint Resolution
• Problem-Solving

Job areas

• Management & Leadership
• Administrative
• Sales
• Marketing
• Finance & Accounting

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