Purchasing & Fleet Coordinator

Job summary

The Purchasing & Fleet Coordinator manages company-wide purchasing, including sourcing inventory and processing purchase orders. They are also responsible for maintaining accurate fleet records, ensuring regulatory compliance, and coordinating vehicle maintenance.

Job details

Join the Team at NorthStar Equipment Rentals At NorthStar Equipment Rentals, we fuel the construction industry with dependable equipment, expert support, and a commitment to getting the job done right. Our talented team is at the heart of our success—delivering well-maintained equipment, responsive on-site assistance, and exceptional service that our clients depend on. Reporting to and working directly with the Business Systems & Operations Manager of NorthStar Equipment Rentals, the Purchasing & Fleet Coordinator will be responsible for the management and oversight of all company purchases, sourcing inventory and completing purchase orders throughout the acquisition process. Purchasing Duties and Responsibilities: Issue, track and receive electronic purchase orders for assets, goods, and services for NorthStar and then process for payment. Identify opportunities to innovate and streamline, improving the delivery of our customer service. Source the highest quality goods possible within budget and time parameters for various applications. Build and maintain relationships with vendors and suppliers. Maintain a working technical knowledge of the goods or services to be acquired. Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification. Manage Northstar promotional orders, inventory, and customer functions. Other duties and responsibilities as required. Fleet Coordinator Duties and Responsibilities: Maintain an accurate up-to-date inventory of equipment and vehicles (owned, leased, and rented). Ensure all vehicles are properly registered and insured. Maintain detailed records of fleet activity including mileage, maintenance, accidents, and violations. Coordinate with external operators to ensure vehicles are being maintained and factory recalls are being completed. Ensure all operators, external and internal, have a current driver’s abstract and have read and signed off on Clark Builders corporate vehicle policy. Ensure timely, accurate reporting of all incidents or accidents involving company owned or operated vehicles to the appropriate parties (management, safety, police, insurance, legal, third-party vendors). Work with clients and vendors to find vehicles to best suit the application. In cooperation with branch management, ensure delivery vehicles are being inspected daily. Coordinate delivery vehicle maintenance and repairs with branch management to minimize interruption to daily operations. Stay up to date on all Department of Transport rules and regulations. Work with senior and branch management to develop and implement strategies to improve fleet efficiency and productivity. Prepare reports on vehicle or equipment fleet as requested by management. Ensure all vehicle-related invoices are processed in a timely fashion. Study and maintain current inventory levels to report back to department managers for future orders. Work with the Systems Lead to manage, organize, and oversee NorthStar annual asset inventories. If you're looking to be part of a hardworking, customer-focused team that values safety, service, and integrity—we want to hear from you. Recruitment Fraud Alert NorthStar Equipment Rentals is aware of fraudulent job offers and interview requests falsely made in our name, targeting international job seekers. These scams aim to collect money or personal information and are not authorized by NorthStar Equipment Rentals. We never send unsolicited job offers, request payment at any stage of hiring, or ask for personal information before a formal offer is accepted. We urge all applicants to verify the legitimacy of any recruitment communication and report suspicious activity to the appropriate authorities.

What you’ll do

The Purchasing & Fleet Coordinator manages company-wide purchasing, including sourcing inventory and processing purchase orders. They are also responsible for maintaining accurate fleet records, ensuring regulatory compliance, and coordinating vehicle maintenance.

Requirements

The role requires a professional capable of managing vendor relationships and implementing cost-reduction strategies. Candidates must possess strong organizational skills to oversee asset inventories and ensure all fleet operations meet safety and Department of Transport standards.

Listed skills

• Inventory management · Preferred
• Procurement · Preferred
• Logistics · Preferred
• Regulatory Compliance · Preferred
• Supply Chain · Preferred
• Asset Management · Preferred
• Safety Compliance · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Purchasing
• Fleet Management
• Inventory Management
• Vendor Relations
• Procurement
• Logistics
• Data Reporting
• Maintenance Coordination
• Regulatory Compliance
• Supply Chain
• Asset Management
• Purchase Orders
• Cost Reduction
• Safety Compliance
• Report Writing
• Vehicle Maintenance
• Acquisition Processes
• Management
• Business Systems
• Customer Service
• Communication
• Cooperation
• Invoicing
• Operations Management
• Operations

Job areas

• Logistics
• Construction
• Administrative
• Transportation
• Management & Leadership
• Purchasing Coordinator
• Purchasing Agent (General)
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

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