Administrative Assistant – Procurement

Job summary

Provide administrative support to the procurement and logistics teams by managing purchase orders, invoices, and documentation. Maintain accurate records in company databases and ERP systems while ensuring compliance with company procedures.

Job details

CES Energy Solutions is a dynamic and growing North American oilfield services company listed on the TSX as CEU with revenue of 2.49 billion in 2025. It is one of the largest providers of production chemicals and drilling fluid systems and is focused on being the leading provider of technically advanced chemical solutions throughout the life cycle of the oilfield. Canadian Energy Services, the drilling fluids division of CES Energy Solutions, is looking for a motivated, enthusiastic, and organized individual to fill the position of Administrative Assistant - Procurement. This full-time, permanent position is located in Calgary, Alberta, and will assist in the administrative duties associated with the Procurement Team. The ideal candidate will also have a willingness to work in a fast-paced Oil and Gas logistics environment. Responsibilities include: Provide day-to-day administrative support to the Procurement and Logistics teams. Assist with the preparation, distribution, and filing of purchase orders and procurement documentation. Maintain organized electronic and physical procurement records. Ensure purchasing files are complete and documentation is properly stored and easily retrievable. Track procurement documents and follow up on missing information as required. Review supplier invoices for completeness, accuracy, and alignment with purchase orders, receiving documentation, and supplier agreements. Verify quantities, pricing, product descriptions, and supporting documentation before processing. Identify discrepancies and communicate with suppliers and internal stakeholders to obtain corrections or additional information. Ensure all procurement-related documents are properly matched and approved according to company procedures. Maintain invoice logs and assist with invoice tracking and status updates. Ensure bills of lading, packing slips, delivery receipts, and related logistics records are complete and accurately filed. Enter, update, and maintain procurement and supplier information in company databases and ERP systems. Generate routine reports, spreadsheets, and procurement records as required. Perform data verification to ensure information accuracy and consistency. Maintain confidentiality of sensitive supplier, pricing, and commercial information. Other duties as required. Skills and Experience: 1-2 years of administrative, procurement support, accounting support, or logistics coordination experience preferred. Experience working with invoices, purchase orders, or documentation management is considered an asset. Experience in oil and gas, chemicals, manufacturing, distribution, or industrial environments is an preferred. Exceptional attention to detail and commitment to accuracy. Strong organizational and document management skills. Ability to prioritize tasks and manage multiple deadlines. Strong data entry and record-keeping capabilities. Excellent written and verbal communication skills. Ability to identify and resolve discrepancies in documentation. Proficiency in Microsoft Office, particularly Excel, Outlook, and Word. Experience using ERP or procurement systems is an asset. Ability to work independently while supporting a collaborative team environment. CES offers our employees a competitive salary and benefits package commensurate with experience. We thank all applicants for their interest; however, we will only contact those individuals who qualify for an interview. CES Energy Solutions is committed to being an equal opportunity employer. CES will not discriminate employees, or potential employees on the grounds of race, religious beliefs, colour, gender, physical disability, mental disability, ancestry, age, or sexual orientation. CES prides itself on adhering to the provisions of the Canadian Human Rights Act. We will continue to be committed to recruiting, hiring, promoting, and training the most qualified individuals for positions at all levels within the Company.

What you’ll do

Provide administrative support to the procurement and logistics teams by managing purchase orders, invoices, and documentation. Maintain accurate records in company databases and ERP systems while ensuring compliance with company procedures.

Requirements

Requires 1-2 years of experience in administrative, procurement, or logistics roles with strong attention to detail. Proficiency in Microsoft Office and experience with ERP systems or documentation management is preferred.

Benefits

• Competitive salary
• Benefits package

Listed skills

• ERP systems · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Logistics · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Procurement
• Logistics
• Purchase orders
• Invoice processing
• Data entry
• Record keeping
• Microsoft Office
• Excel
• Outlook
• Word
• ERP systems
• Attention to detail
• Communication skills
• Organizational skills
• Document management

Job areas

• Administrative
• Logistics
• Energy
• Finance & Accounting

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