Administrative Assistant-EN

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE The Administrative Assistant provides comprehensive administrative support to ensure the efficient operation of the department. This role is responsible for coordinating meetings, appointments, travel arrangements, and events; preparing and formatting documents, presentations, and correspondence; and maintaining filing systems, records, and office resources. The position also supports financial and administrative processes, including invoice processing, travel claims, and budget-related activities. The successful candidate is highly organized, detail-oriented, and committed to delivering exceptional client service. Working collaboratively with managers, staff, and stakeholders, the Administrative Assistant helps facilitate departmental operations. Qualifications Needed Education, Certifications and Licenses College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field Experience In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics and desktop publishing In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. Language Requirements English Essential / Bilingual (English and French) an asset Reading: Functional Writing: Functional Oral: Functional Benefits Available Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance. Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training. Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits Other Information This is an on-site position with an assigned work location. The anticipated term of this position is September 2026 to October 2027. START DATE 14 September 2026 INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Northwest Territories

The Administrative Assistant provides comprehensive support including coordinating meetings, travel, and events while maintaining filing systems and records. The role also handles financial administrative tasks such as invoice processing and budget-related activities.

Requires a college diploma or certificate in Business Administration, Accounting, or Office Administration along with several years of administrative experience. Proficiency in office software and strong organizational and communication competencies are essential.

• Drug coverage • Healthcare spending account • Virtual care • Employee and Family Assistance Program • Mental health support • Travel insurance • Dental • Vision • Life insurance • Disability insurance • Flexible work options • Paid vacation • Family related leave • Personal days • Defined Benefit Pension Plan • Group Savings Plans • Tuition Reimbursement Program • Online learning opportunities • LinkedIn Learning subscription • Second language training • CF One Member Appreciation discounts

• Customer servicePreferred
• OrganizationPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Office administration
• Records management
• Travel arrangements
• Invoice processing
• Meeting coordination
• Correspondence drafting
• Report preparation
• Desktop publishing
• Word processing
• Spreadsheets
• Presentations
• Databases
• Client service
• Budgeting
• Organization
• Communication

• Administrative
• Government & Public Sector
• Sports & Recreation
• Finance & Accounting
• Customer Service & Support

Minimum education

Professional degree

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level