Administrative Assistant, Health Promotion-EN

Job summary

The Administrative Assistant provides comprehensive clerical and administrative support to the Health Promotion Manager, including data entry, correspondence, and record maintenance. They also facilitate the delivery of workshops and events by managing registrations, scheduling facilities, and disseminating program information through various channels.

Job details

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE Under the supervision of the Manager, Health Promotion, the Administrative Assistant (HPAA) provides administrative support for the implementation of local Health Promotion (HP) programs and campaigns. The HPAA provides a welcoming first point of contact for clients, ensuring a professional and positive experience. They provide administrative and clerical support for the HP Manager, including data entry, word processing, photocopying, correspondence, document distribution, record maintenance, and follow-up actions. They schedule meetings and appointments, communicate with attendees, prepare agendas and minutes, and ensure administrative requirements are completed in a timely and professional manner. The HPAA supports the delivery of workshops, presentations, campaigns and special events by managing registrations, maintaining event calendars, ordering resources, scheduling facility bookings, arranging technical equipment, setting up event spaces and assisting participants as needed. They support daily operational needs through preparation of materials, organization and replenishment of supplies and maintenance of shared spaces and resources. They create and disseminate HP information through a variety of channels including website updates, visual displays and social media. Working independently and collaboratively, they liaise with colleagues locally and across Canada to support HP initiatives and identify opportunities to enhance services and processes. The successful candidate is highly organized, takes initiative, works confidently with minimal supervision and is able to build strong connections with colleagues, partners and clients. They have a strong attention to detail and use their creativity to be innovative. If you are passionate about supporting the health and wellness of the Canadian Armed Forces community and enjoy a role that combines administration, communication and hands-on involvement, this is the opportunity for you. Qualifications Needed Education, Certifications and Licenses High School diploma AND several years experience in administration or in a related field Experience In office administration and records management In making travel arrangements and travel claims In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports In maintaining web ready graphics, and desktop publishing In using computer software applications for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. Language Requirements English Essential / Bilingual (English and French) an asset Reading: Functional Writing: Functional Oral: Functional Benefits Available Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance and disability insurance. Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Defined Benefit Pension Plan and Group Savings Plans. Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training. Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits Other Information This is an on-site position with an assigned work location. Interviews will be held on 16 September for successful shortlisted candidates. START DATE Contract start date: 28 September 2026 Contract end date: 16 January 2028 INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. British Columbia

What you’ll do

The Administrative Assistant provides comprehensive clerical and administrative support to the Health Promotion Manager, including data entry, correspondence, and record maintenance. They also facilitate the delivery of workshops and events by managing registrations, scheduling facilities, and disseminating program information through various channels.

Requirements

Candidates must possess a high school diploma and several years of experience in office administration or a related field. Proficiency in computer software applications, records management, and professional communication is essential for this role.

Benefits

• Drug coverage • Healthcare spending account • Virtual care • Employee and family assistance program • Mental health support • Travel insurance • Dental • Vision • Life insurance • Disability insurance • Paid vacation • Family related leave • Personal days • Defined benefit pension plan • Group savings plans • Tuition reimbursement program • Online learning opportunities • LinkedIn learning subscription • Second language training • Discounts through cf one member appreciation

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Organization · Preferred
• Collaboration · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Records management
• Data entry
• Word processing
• Correspondence
• Meeting coordination
• Event planning
• Desktop publishing
• Web content management
• Social media
• Client service
• Communication
• Organization
• Time management
• Collaboration
• Attention to detail

Job areas

• Administrative
• Sports & Recreation
• Government & Public Sector
• Healthcare