Administrative Assistant - Mess-EN

CFMWS – WHERE PURPOSE MEETS PASSION! At Canadian Forces Morale and Welfare Services (CFMWS), we’re more than just a workplace; we’re a proud community dedicated to supporting Canadian Armed Forces members, veterans and their families in their daily lives. We carefully curate and provide programs and services designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness programs, customized financial services, retail services, access to retail savings and discounts and offers family support and organizes charity events. Our success stems from living our values. Our employees care about their role in supporting Canadian Armed Forces members, veterans and their families and act with integrity in all they do. Thriving in our close-knit environment, we act as one team with one mission. We constantly seek new ideas and creative ways to deliver the best possible programs and services. As an employer, we offer a commitment to your health, wellness and growth. We provide a diverse range of roles across many locations and a career where you can make a meaningful impact. THE ROLE Under the direction of the Mess Manager, the Administrative Assistant – Mess provides administrative support, such as research, data entry and compilation, record keeping, creating presentations and reports, photocopying, correspondence, mass mailing distribution and follow-up action. They ensure forms with respect to membership in/out clearance are completed and processed. They order and distributes posting/release gifts for the membership. They type and process correspondence for membership acceptances and resignations. The incumbent also takes reservations and collects payments for entertainment functions. Qualifications Needed Education, Certifications and Licenses High school diploma and several years of experience in administration Experience In office administration and records management In basic accounting In invoice and order processing In organizing meetings and schedules In drafting and distributing correspondence In the preparation of reports Competencies Client focus, organizational knowledge, communication, innovation, teamwork and leadership. Language Requirements English Essential / Bilingual an asset Reading: Functional Writing: Functional Oral: Functional Benefits Available Health Benefits: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, and vision. Work Life Balance: Flexible work options and a wide range of paid/unpaid leave, including paid vacation, family related leave and personal days. Retirement Planning: A Group Savings Plans. Learning and Development: Tuition Reimbursement Program, online learning opportunities including a LinkedIn Learning subscription and second language training. Perks: Discounts through CF One Member Appreciation. Explore all the benefits CFMWS offers by visiting: https://cfmws.ca/Benefits Other Information This is an on-site position with an assigned work location. The anticipated term of this position is September 2026 to March 2027. START DATE September 8, 2026 INCLUSION AND ACCOMMODATION CFMWS is committed to providing an inclusive, equitable and accessible environment, where all employees feel valued, respected and supported. We welcome applications from all qualified candidates who can help us build a workforce that reflects the diversity of Canadian society. If contacted in relation to a job opportunity or assessment, you should advise the recruitment team in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially. Alberta

The Administrative Assistant provides comprehensive support including data entry, record keeping, and the preparation of reports and presentations. They also manage membership clearances, process correspondence, and handle reservations and payments for entertainment functions.

Candidates must possess a high school diploma and several years of experience in office administration and basic accounting. Proficiency in drafting correspondence and organizing schedules is required, along with strong communication and organizational skills.

• Drug coverage • Healthcare spending account • Virtual care • Employee and Family Assistance Program • Mental health support • Travel insurance • Dental • Vision • Flexible work options • Paid vacation • Family related leave • Personal days • Group Savings Plans • Tuition Reimbursement Program • Online learning opportunities • Second language training • CF One Member Appreciation discounts

• TeamworkPreferred
• LeadershipPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Office administration
• Records management
• Basic accounting
• Invoice processing
• Order processing
• Meeting organization
• Correspondence drafting
• Report preparation
• Data entry
• Client focus
• Communication
• Teamwork
• Leadership
• Innovation
• Organizational knowledge

• Administrative
• Government & Public Sector
• Sports & Recreation
• Customer Service & Support
• Finance & Accounting

Minimum education

High school

Minimum experience

2+ years

Apply by

Sep 12, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Entry level