Administrative Clerk : Technical Record / FAcT

Job summary

The Administrative Clerk is responsible for processing and maintaining incoming aircraft maintenance documentation and updating computerized and hard copy records. They will also review records for accuracy, generate reports, and provide general administrative support to the technical services department.

Job details

Company Description Founded in 1947, Canadian Helicopters is the largest helicopter transportation services provider in Canada. Based from 25 locations across Canada, Canadian Helicopters operates over 100 aircraft in support of a range of multinational companies and government agencies including defense, mineral exploration, forest management, hydro and other utilities, construction, air ambulance and search and rescue. In addition to charter services, company affiliates provide flight training and third-party repair and maintenance services. Future Aircrew Training (FAcT) Program The Future Aircrew Training (FAcT) Program is a 25-year next-generation aircrew training program for the Royal Canadian Air Force (RCAF) that will see the introduction of state-of-the-art aircraft, flight training devices, and facilities. CHL is contracted to provide aircraft maintenance, in-service support, flight training, and ground school for the rotary-wing component of the FAcT Program in Southport, Manitoba. This exciting program offers opportunities for professional growth and career exploration while shaping air crew training and contributing to Canada’s overall defense readiness. Job Description In support of the Government of Canada’s Future Aircrew Training (FAcT) program this position requires individuals with a professional demeanor, positive attitude, and excellent communication skills. The Technical Records will report directly to the Supervisor of Tech Services at CHL and will be responsible for the timely review of all incoming aircraft maintenance documentation and the related updating of computerized and hard copy records. Duties and Responsibilities: Process and maintain incoming documentation, including maintenance records, work orders, and vendor-supplied paperwork. Enter, update, and validate information within computerized databases and filing systems. Review records for completeness, accuracy, and discrepancies, and coordinate corrections with the appropriate departments. Maintain and organize electronic and hard-copy files in accordance with company procedures and regulatory requirements. Track and update aircraft records based on submitted documentation. Generate, distribute, and archive reports from company systems on a regular basis. Support document control activities by ensuring records are current, accurate, and readily accessible. Perform general administrative and clerical duties related to records management and data administration. Qualifications College Diploma in Administration or equivalent experience. Minimum of two years of experience in an administrative role, data entry, or similar office environment is considered an asset. Must be authorized to work in Canada; sponsorship is not available for this position. Strong proficiency with Microsoft Office applications, particularly Word and Excel. Experience working with databases or records management software; knowledge of AS400 is an asset. Excellent organizational and time-management skills. Strong attention to detail and commitment to accuracy. Comfortable working with data, reports, and numerical information. Ability to manage multiple priorities and adapt to changing demands. Strong analytical and problem-solving skills. Ability to work independently and collaboratively within a team environment. Great communication skills in English (mandatory) French is an asset Additional Information Status: Permanent Location: Southport, MB, 100% in person Schedule: 40 hours per week, Monday to Friday. Working for Canadian Helicopters is: A unique opportunity to grow professionally in a dynamic environment full of opportunities; Work with passionate, committed people who like to surpass themselves; Being a part of an organizational culture based on fundamental principles; Having an employer of choice offering competitive working conditions. Canadian Helicopters Limited is committed to employment equity and diversity and encourages applications from women, Indigenous peoples and visible minorities. For more information, we invite you to visit our website: www.canadianhelicopters.com Follow us on LinkedIn: https://ca.linkedin.com/company/canadian-helicopters-limited Base Location: Southport (Manitoba)

What you’ll do

The Administrative Clerk is responsible for processing and maintaining incoming aircraft maintenance documentation and updating computerized and hard copy records. They will also review records for accuracy, generate reports, and provide general administrative support to the technical services department.

Requirements

Candidates must hold a College Diploma in Administration or equivalent experience and possess at least two years of experience in an administrative or data entry role. Proficiency in Microsoft Office and strong organizational skills are required, along with the ability to work in person in Southport, Manitoba.

Benefits

• Professional growth opportunities
• Career exploration
• Competitive working conditions

Listed skills

• Data entry · Preferred
• Microsoft Office · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Technical Documentation · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• Problem solving · Preferred
• Communication Skills · Preferred
• Data Validation · Preferred
• Administrative Support · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Records management
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• AS400
• Technical documentation
• Attention to detail
• Time management
• Analytical skills
• Problem-solving
• Communication skills
• Data validation
• Administrative support
• Database management
• Communication
• English Language
• Problem Solving
• Detail Oriented
• French Language
• Professionalism
• Positivity
• Time Management
• Clerical Works
• Data Entry
• Data Reporting
• Ambulances
• Document Control
• Filing
• Records Management
• Employment Equity
• Data Administration
• Aircraft Maintenance
• Aircraft Records
• Forest Management
• Technical Records
• Flight Training

Job areas

• Administrative
• Transportation
• Government & Public Sector
• Data & Analytics
• Administrative Clerk
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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