Office Administrator

Job summary

The office administrator provides administrative support, including reception duties, payroll processing, and managing accounts receivable/payable. They are also responsible for maintaining office records, preparing communications, and generating project reports.

Job details

Position Summary An office administrator provides administrative support in the Lloydminster office is approachable, organized, and customer service oriented. The administrator maintains an appropriate level of confidentiality in all interactions. POSITION DETAIL This position will be based out of our office in Lloydminster This is a temporary position for a 12-month term Core Accountabilities General Administration/Communication/Reception: Represent Canadian Plains in person, on the phone, and through electronic communications. Communicate current information with clients and staff. Prepare and/or proofread written communications. Manage, monitor, and maintain area office records. Dispose or store according to company standards. Maintain a professional and organized administrative office. Payroll: Track and confirm worker hours and record accurate data for payroll processing. Accounts Receivable/Payable: Prepare, distribute, and track invoices for billing, and confirm, make necessary corrections, and file incoming invoices for payment. Purchasing: Enter and file purchase orders and track against incoming invoices. Reporting: Enter, post, and run reports such as transactions, project data, and requested audits. Qualifications Office administration or accounting diploma (e.g. administration, accounting, commerce) is preferred. Advanced proficiency in Microsoft Office, particularly Word and Excel Who We Are Canadian Plains is a Saskatchewan based company and leader in construction and maintenance services to the oil and gas, midstream, transportation, mining, and utility industries across central Canada. With locations across Saskatchewan and Manitoba, Canadian Plains is committed to servicing energy and resource customers. Canadian Plains takes pride in its experienced trades people, experienced project management/supervision and the processes developed to support them; all of which ensure the exceptional execution of any project. Why work for us Canadian Plains encourages and supports professional development through education and mentorship. We offer comprehensive benefits, a rewarding short term incentive plan, and competitive wages.

What you’ll do

The office administrator provides administrative support, including reception duties, payroll processing, and managing accounts receivable/payable. They are also responsible for maintaining office records, preparing communications, and generating project reports.

Requirements

Candidates should possess an office administration or accounting diploma and demonstrate advanced proficiency in Microsoft Office. Strong organizational skills and the ability to maintain confidentiality are essential for this role.

Benefits

• Professional development • Mentorship • Comprehensive benefits • Short term incentive plan • Competitive wages

Listed skills

• Customer service · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Reporting · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Accounting · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• Accounting
• Microsoft Office
• Microsoft Word
• Microsoft Excel
• Payroll processing
• Accounts receivable
• Accounts payable
• Purchasing
• Data entry
• Communication
• Customer service
• Record keeping
• Reporting
• Proofreading

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Construction
• Energy