Medical Oncology Secretary III - Repost

Job summary

The incumbent provides secretarial support for the Department of Medical Oncology and Hematology, including scheduling meetings, coordinating rounds, and taking minutes. Additional duties include preparing correspondence, data entry, assisting with research grant proposals, and managing departmental timekeeping.

Job details

CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every member of our team. CancerCare Manitoba is the perfect place to thrive if you're seeking a fulfilling career in an organization that is committed to its employees' well-being and professional development. Competition # 282-26-71350551 4 Posting End Date: September 17, 2026 City: Winnipeg Work Location: St. Boniface Hospital Site Department: Medical Oncology & Hematology Union: CUPE FS Hiring Status: Permanent Anticipated Start: ASAP FTE: 1.0 Anticipated Shift: Days Daily Hours Worked: 7.75 Annual Base Hours: 2015 Salary: $23.950, $24.654, $25.379, $26.128, $26.897, $27.688 Job Summary: Reporting to the Physician Services Manager, the incumbent is responsible for secretarial support for the Department of Medical Oncology and Hematology. Responsibilities include scheduling and organizing meetings, coordination of rounds, taking minutes, maintaining schedule of physicians, preparing correspondence such as agendas and memos, data entry and other general office duties. The incumbent assists with special projects, assists in research grant proposals and other related duties as required. The incumbent serves as a back-up to complete timekeeping for the department. The incumbent has the ability to coordinate workflow and meet deadlines with frequent interruptions, exercises sound judgment, maintains confidentiality, and is willing to assume a variety of assignments as required. The candidate must be a self-starter, have the ability to work independently or in a team setting with minimal supervision and be capable of carrying out the duties of this position with diplomacy, tact, and professionalism. Qualifications: Required: Successful completion of a recognized administrative or secretarial training program from an accredited educational institution or a combination of education and experience can be considered as determined by CancerCare Manitoba Minimum two years’ experience in a senior secretarial position Medical terminology, transcription and minute taking skills Demonstrate proficiency in the use of Microsoft Office (Word, Excel, Power Point and Outlook) Satisfactory employment record Must be able to legally work in Canada Will be assessed during the interview process : Ability to work both independently and as a member of a multi-disciplinary team Excellent interpersonal, communication, organizational, customer service and problem-solving skills Ability to adapt to stressful situations Ability to maintain a high level of confidentiality Preferred: Previous experience within a health care setting Previous experience within a unionized setting Asset: Bilingual (English/French) This information is available in alternative formats on request. Please contact CCMBAskHR@cancercare.mb.ca Interested and qualified applicants are invited to submit a detailed and current resume, plus a cover letter demonstrating how you meet the above qualifications and the above competition number. This position is subject to a Criminal Record Check, including Vulnerable Sector Search, an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred. CancerCare Manitoba is committed to developing inclusive, barrier-free recruitment processes and work environment. If you are contacted by CancerCare Manitoba regarding a job opportunity or testing, please advise if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner. We thank all that apply and advise that only those applicants selected for further consideration will be contacted.

What you’ll do

The incumbent provides secretarial support for the Department of Medical Oncology and Hematology, including scheduling meetings, coordinating rounds, and taking minutes. Additional duties include preparing correspondence, data entry, assisting with research grant proposals, and managing departmental timekeeping.

Requirements

Candidates must have a recognized administrative training program or equivalent experience and at least two years of experience in a senior secretarial role. Proficiency in medical terminology, transcription, and Microsoft Office is required.

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• interpersonal communication · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical Terminology
• Transcription
• Minute Taking
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Scheduling
• Data Entry
• Office Administration
• Customer Service
• Problem Solving
• Interpersonal Communication
• Confidentiality
• Timekeeping
• Bilingualism

Job areas

• Administrative
• Healthcare
• Government & Public Sector