Accounting Assistant (Part-Time)

Job summary

Process vendor invoices and customer payments, conduct collections outreach, and reconcile account discrepancies using purchase orders, receiving documents, and invoices. Maintain organized financial records and collaborate with sales and accounting teams to resolve billing inquiries and support month-end reporting.

Job details

Vendor Invoicing, Collections Outreach, Account Reconciliation, and more About Candor Industrial Supply, Inc. At Candor Industrial Supply, we’re growing quickly — and we’re looking for driven people who want to grow with us. From our locations in California, Arizona, Texas, and Georgia, we support customers nationwide with dependable industrial products and responsive service, but our success starts and ends with our people. As Candor continues expanding across the United States, we want team members who are excited to take on new challenges, develop new skills, and grow into larger roles over time. Whether you're just starting your career or bringing years of experience, Candor offers an environment with opportunities to make an impact, contribute ideas, and build a meaningful future with a company that values hard work, accountability, and continuous improvement. Description Overview 12–24 hours per week Entry-Level Growth-Oriented Role Candor Industrial Supply is looking for a motivated, reliable Accounting Assistant to help keep our branch finance operations running smoothly. This role works closely with our accounting team to ensure accurate billing, timely payments, and organized financial records. It is an excellent entry point into corporate accounting within industrial distribution world, with clear opportunities to grow into roles such as Staff Accountant or Financial Analyst. What You’ll Do Vendor Invoicing: Receive, verify, and accurately enter incoming vendor invoices into our accounting system for timely payment. Collections Outreach: Conduct polite, professional collections calls and send email reminders to customers with outstanding balances. Account Reconciliation: Research and resolve billing discrepancies by matching purchase orders, receiving documents, and invoices. Payment Processing: Assist with posting customer payments and updating account ledgers to reflect accurate balances. Team Collaboration: Partner with the sales team to investigate customer billing inquiries and clear up account issues. Record Keeping: Maintain organized, secure digital and physical financial records to support month-end reporting. What You Bring Communication Skills: High comfort level making phone calls and a professional, firm, yet polite demeanor for customer collections. Attention to Detail: Exceptional accuracy when entering numbers, coding invoices, and verifying financial documentation. Organization & Urgency: Ability to juggle invoicing deadlines and follow-up schedules while staying highly focused. Problem-Solving: Strong critical thinking skills to research account discrepancies and trace missing paperwork. Technical Aptitude: Familiarity with basic MS Excel and a strong willingness to learn our primary accounting software. Integrity: High level of trustworthiness and discretion when handling confidential customer and company financial data. Experience: Previous experience in office administration, customer service, or basic bookkeeping is a plus, but not required. Why Join Candor A supportive team environment where your work directly impacts branch cash flow and financial health. Hands-on training and experience across critical accounts payable and receivable functions. Real opportunities for advancement into full-time or higher-level roles as the company grows.

What you’ll do

Process vendor invoices and customer payments, conduct collections outreach, and reconcile account discrepancies using purchase orders, receiving documents, and invoices. Maintain organized financial records and collaborate with sales and accounting teams to resolve billing inquiries and support month-end reporting.

Requirements

Candidates should have strong communication, accuracy, organization, problem-solving, and discretion when handling financial information. Basic Excel familiarity and willingness to learn accounting software are expected; office administration, customer service, or bookkeeping experience is a plus but not required.

Benefits

• Supportive Team Environment
• Hands-On Training
• Advancement Opportunities

Listed skills

• Customer service · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• record keeping · Preferred
• Accounts receivable · Preferred
• Payment Processing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Vendor Invoicing
• Collections Outreach
• Account Reconciliation
• Payment Processing
• Accounts Payable
• Accounts Receivable
• Customer Communication
• Attention To Detail
• Organization
• Problem-Solving
• Microsoft Excel
• Accounting Software
• Record Keeping
• Financial Documentation
• Customer Service
• Confidentiality

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support